MANAGER, CENTRE FOR POSTGRADUATE STUDIES

Job Description:

1. Strategic Planning and Management

• Develop and implement strategic plans, policies, and initiatives for postgraduate education.
• Lead the operational management of the Centre of Postgraduate Studies to ensure efficient and effective service delivery.
• Monitor and evaluate postgraduate performance indicators and recommend improvement strategies.
• Support the University's goals in expanding postgraduate enrolment and programme offerings.

2. Postgraduate Academic Administration

• Oversee the admission, registration, progression, examination, and graduation processes for postgraduate students.
• Ensure compliance with university regulations, accreditation standards, and requirements set by relevant authorities.
• Coordinate the review and enhancement of postgraduate academic policies and procedures.
• Manage postgraduate records and reporting requirements.

3. Research and Thesis Management

• Coordinate processes related to research proposals, supervision appointments, progress monitoring, thesis examination, and viva voce.
• Monitor postgraduate students' research progress and completion rates.
• Facilitate the implementation of best practices in postgraduate research management.
• Ensure adherence to research ethics and academic integrity requirements.

4. Student Support and Development

• Develop initiatives to enhance postgraduate student experience and academic success.
• Address student enquiries, concerns, and appeals relating to postgraduate studies.
• Organise orientation programmes, workshops, seminars, and research development activities.
• Foster a supportive and conducive postgraduate learning environment.

5. Stakeholder Engagement

• Collaborate with faculties, schools, academic staff, and external stakeholders on postgraduate matters.
• Build partnerships with industry, professional bodies, healthcare institutions, and research organisations.
• Promote postgraduate programmes through outreach and recruitment activities.

6. Quality Assurance and Compliance

• Ensure postgraduate programmes comply with Malaysian Qualifications Agency (MQA), Ministry of Higher Education (MOHE), and university requirements.
• Coordinate programme accreditation, audits, and quality assurance exercises.
• Prepare reports, statistics, and documentation for management and regulatory bodies.

7. Leadership and People Management

• Lead, supervise, and develop CPS staff to achieve departmental objectives.
• Foster a culture of excellence, professionalism, and continuous improvement.
• Manage departmental budgets, resources, and operational requirements.

Job Requirement:

Qualifications and Experience

Essential

• Master's Degree in a relevant field from a recognised institution.
• Minimum 5–7 years of experience in higher education administration, academic management, or postgraduate studies administration.
• Experience in policy development, academic governance, and stakeholder management.

Preferred

• Doctoral qualification.
• Experience in managing postgraduate programmes, research administration, or quality assurance.
• Knowledge of MQA, MOHE, and higher education regulations.

Competencies

• Strategic Planning and Leadership
• Academic Administration and Governance
• Project and Stakeholder Management
• Communication and Interpersonal Skills
• Problem-Solving and Decision-Making
• Data Analysis and Reporting
• Quality Assurance and Compliance
• Team Leadership and People Development