Human Resources Student Associate – HR Services

Job Posting Title:

Human Resources Student Associate – HR Services

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Hiring Department:

University Housing and Dining

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

15

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose:

HR Student Associates within University Housing and Dining (UHD) will assist with employee relations, recruiting, and onboarding processes. Primarily work on updates in Workday, DocuSign, and HR Suite. Perform basic administrative office functions, including, but not limited to, hands-on support with customers, document sorting, mail distribution, complex data entry, and filing.

Responsibilities:

• Provide excellent customer service by assisting staff and applicants in person, on the phone, and by email.

• Screen and interview candidates for entry-level positions.

• Support the department by calling and scheduling interviews & new hire appointments.

• Assist with hiring of students and part-time staff and reviewing application materials, interview candidates and making hire recommendations.

• Attend recruiting and hiring events for student and part-time positions.

• Assist with onboarding a high volume of new hires and processing required employment paperwork.

• Assist with electronic communications and complex data entry through our HRIS & Ticket System.

• Assist with the collection and maintenance of metrics.

• Assist in records retention, database management, scanning, renaming & uploading personnel records and documentation.

• Work directly with Human Resources (HR) staff on HR related functions, tasks, projects, assignments & initiatives. 

• Speak publicly and express ideas when assisting with and actively participating in staff trainings and meetings.

Required Qualifications:

• College student in good academic standing.

• Ability to pay attention to detail and accuracy.

• Demonstrates excellent communication, customer service, and organizational skills. 

• Reliability and Dependability.

• Experience using software such as Adobe, Microsoft Word, Excel and Outlook.

Preferred Qualifications:

• Bilingual (English/Spanish) is a plus. 

• Experience working in an office setting.

• Ability to multi-task and balance work and school.

Career Competencies Gained:

• Leverage existing digital technologies ethically and efficiently to solve problems, complete tasks, and accomplish goals.

• Articulate thoughts and ideas clearly and effectively in written and oral forms to persons inside and outside of the organization.

• Demonstrate personal accountability, ability to learn from mistakes, and effective work habits, e.g., punctuality, working productively with others, and time workload management

Compensation:

$13.75 per hour

Work Shift:

We are located in the Kinsolving Building at 200 West Dean Keeton St., and our work shift hours are Monday through Friday, 8:00 a.m. – 5:00 p.m. Selected students will work with their supervisor to determine their work schedule, including hours and days worked. All scheduled shifts must be a minimum of three (3) hours in length.

Working Conditions:

• May require work around standard office conditions.

• Repetitive use of the keyboard at a workstation.

Required Materials:

• Resume/CV

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.