Office Administrator

The Office Administrator will plan, direct, and coordinate administrative services for the organization in the Houston office.  They will also partner with site leadership to ensure efficiency with day-to-day operations.

Key Accountabilities/Deliverables:

• Shares responsibility of being a welcoming point of contact for all visitors and employees at the front 

• Maintains office efficiency desk. Must display a customer first approach to all tasks.by coordinating day-to-day operations. Schedules and prepares internal and building conference rooms as requested. Arrange for transportation as requested.

• Assist as Company Phone Operator and fax operations by taking shifts as needed throughout the day.  Ensure fax and voicemails are distributed on a timely basis. 

• Assist in day-to-day mailroom operations.

• Be central point of contact to annually update all Business Continuity and emergency plans for each site. Act as a site lead for the facilities team. 

• Track the storage of all electronic and physical records (both onsite and offsite).

• Monitor all security access for employees and visitors. Enforce security procedures.

• Manage parking administration for office employees and visitors.

• Oversee ordering office supplies, ordering/stocking of breakroom supplies, copier/printer issues, general office appearance, submits building repair requests, new employee set-up, update office name plates, etc. 

• Participate in social committee. Available to support occasional after-hours events.

• Maintain your onsite office presence 5 days per week, Monday – Friday.

• Provide administrative support including production of memos, reports, and presentations. 

• Serves as one of the fire marshals/floor wardens assigned to the office.

• Recommend changes to procedures to improve operations within the office. 

• In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require.

Technical Knowledge and Understanding:

• Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint.

• Strong multitasking and organizational skills.

• 5 years’ experience in an administrative role supporting office leadership or 5 year's experience in an office environment.

• Excellent communication skills.

• Detail oriented.

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