Finance & Data Manager (School of Sciences and Health Professions)

Located in Boston’s historic Fenway area, Simmons University has a strong tradition of empowering women and challenging traditional gender roles. Simmons was founded for equality 125 years ago as one of the first higher education institutions dedicated to helping women become leaders. Today, our university continues to grow and evolve and now offers Boston’s only women’s undergraduate program and graduate programs open to all. 

 

You’re joining our community at an especially exciting time as we continue to innovate for the future. Simmons recently launched a six-school academic structure that leverages our expert faculty and longstanding expertise in professions that make our communities stronger. In addition, we continue to highlight our high-value education proposition that is delivering greater ROI to students and putting them on the fast track to career growth and success. You’ll find that people who work here truly believe in our mission of preparing students to become social justice-oriented leaders who excel in their professions and their communities. This commitment and pride make for a dynamic workplace.

As a university that values diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices–at all levels, for all positions–ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

POSITION SUMMARY

Reporting to the Associate Director of Operations, the Finance & Data Manager is a key member of the School of Sciences & Health Professions (SSHP) Operations team with primary responsibility for data and budget management, helping ensure that SSHP utilizes its fiscal resources effectively and in compliance with applicable policies. The Manager will also help SSHP optimize its academic and financial data management to support data-informed decision-making.

The Manager serves as the nexus between SSHP’s financial and academic data, ensuring that our resources are aligned and leveraged efficiently.  The Manager will oversee budget development, purchasing, expense processing, financial tracking, and reporting.  Further, the Manager assists with SSHP’s academic data needs, supporting the Dean’s office and departmental leadership with data reports and analyses.

The Manager demonstrates strong analytical ability, accuracy, attention to detail, sound judgment, and the ability to manage multiple streams of work involving projections, budgets, tracking, and documentation.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Budget Management

• Manage SSHP’s annual capital and operating budget planning and submission process in an inclusive and collaborative manner
• Manage SSHP’s purchasing and expenses while ensuring alignment with approved funds and compliance with University policy
• Monitor and reconcile SSHP’s budget activity to ensure accuracy and update financial forecasts
• Prepare financial reports as required or requested
• Review and route budget-related contracts in alignment with established procedures and compliance expectations
• Collaborate effectively with University stakeholders in the Provost’s Office, Finance, Purchasing, Accounting, General Counsel, Advancement, etc.
• Coordinate with external vendors and suppliers 

Data Management

• Support the Dean’s Office and Operations team with data-informed operational planning and implementation
• Assist with SSHP academic data tracking, analysis, and reporting in collaboration with the Operations team
• Prepare and maintain data-related reports for the Dean each semester and more frequently, as requested
• Support SSHP’s accreditation-related data needs, including collaborating with Institutional Research and other University data stewards
• Maintain accurate process documentation, trackers, and administrative records to support workflow continuity and compliance
• Help ensure data and records systems are reliable, consistent, and accessible for School operations

OTHER DUTIES AND RESPONSIBILITIES

• Assist with grant proposal budget development, monitor post-award spending, and provide financial reports as needed
• Track spending of donor gifts to ensure compliance with gift agreements and assist with financial aspects of stewardship reports
• Coordinate the professional development funding process for faculty with support from the Operations Coordinator
• Serve as a resource throughout SSHP on finance-related policies and inquiries
• Consult with SSHP Department Chairs/Program Directors on their data-related needs
• Support special projects and additional administrative assignments as directed by the Dean or Associate Director of Operations
• Perform other duties as assigned

REQUIRED QUALIFICATIONS

• Bachelor’s degree or equivalent work experience
• Minimum of 3 years of work experience in an operations or administrative-related role
• Experience with budgets, purchasing, records systems, data reporting, and/or compliance-related support
• Excellent working knowledge of Microsoft Excel and Google Sheets (specifically advanced formulas, pivot tables, and charts)
• Advanced proficiency with Google Suite, along with an aptitude and interest in learning new tools and software
• Strong organizational ability, attention to detail, and analytical skills
• Ability to manage multiple deadlines and complex projects simultaneously, while adapting to changing priorities
• Ability to maintain confidentiality and exercise sound professional judgment

PREFERRED QUALIFICATIONS

• Experience working in a higher education setting, specifically in a finance and/or budget-related capacity
• Experience managing grants
• Ability to translate and communicate complex data to a variety of audiences in a way that is easy to digest
• Experience with Workday or similar administrative systems
• Experience with contract management software, such as AdobeSign
• Ability to work with a variety of stakeholders, including those in leadership roles

COMPETENCIES

• Communication
• Team Collaboration
• Analytical Thinking
• Flexibility and Adaptability
• Attention to Detail and Accuracy
• Confidentiality and Discretion
• Stewardship

WORK ENVIRONMENT & CONDITIONS / PHYSICAL DEMANDS

• Full-time exempt position that is benefits-eligible
• Standard work schedule of 40 hours per week; occasional evening or weekend work may occasionally be required
• A hybrid work arrangement may be available, subject to School and University policy and supervisor approval
• Work is performed primarily in an office environment
• Essential physical requirements include sitting, standing, typing, and light lifting (up to 10 lbs)

In accordance with applicable pay transparency laws effective October 29, 2025, Simmons University is committed to pay equity, transparency and clear communication throughout the hiring process. The hourly or annual salary range for this position is:

S07$51,800.00 - $82,700.00

This is a benefits-eligible position.

Actual compensation will be based on factors such as experience, education, skills, equity, and external market benchmarks that help guide compensation decisions. Our compensation philosophy is centered around a comprehensive package that includes pay, health benefits, and retirement savings offerings that can be seen here, as well as work-life balance initiatives such as flexible hours and remote work opportunities. We are committed to offering a package that empowers individuals to thrive in their roles, contribute meaningfully, and lead with confidence.

Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the Application Materials box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).

Simmons University is committed to inclusive excellence in all aspects of an individual’s community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices–at all levels, for all positions–ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.