AP Associate

Description

JOB SUMMARY 

The Accounts Payable Associate works as part of the Accounting team to support the accurate and timely processing of accounts payable transactions. This position shares responsibility for daily AP processes, invoice processing and reconciliation, vendor maintenance, check runs, and responding to internal and external requests. The ideal candidate is organized, detail-oriented, able to identify and resolve discrepancies, and comfortable working collaboratively in a fast-paced environment. 

ESSENTIAL RESPONSIBILITIES

• Participate in the team's rotating OCC process, including importing and verifying AP invoices and reviewing resulting matched and unmatched batches for posting. 
• Research and reconcile unmatched invoice batches and other discrepancies to ensure accurate and timely resolution. 
• Work collaboratively with the AP team to review, process, and post accounts payable transactions. 
• Assist with new vendor setup and ongoing vendor information maintenance, ensuring required information and documentation are complete and accurate. 
• Monitor and respond to AP-related email and Microsoft Teams requests from vendors, branches, and internal departments in a timely and professional manner. 
• Participate in the team's rotation for preparing and processing scheduled vendor check runs. 
• Research and resolve vendor invoice, payment, statement, and account discrepancies as needed. 
• Communicate with vendors and internal team members to obtain information needed to resolve AP issues and maintain accurate accounts. 
• Maintain accurate records and documentation in accordance with company procedures and accounting requirements. 
• Provide reception coverage as assigned, including professionally assisting visitors and incoming calls. 
• Maintain confidentiality and exercise appropriate discretion when handling company, vendor, and financial information. 
• Work collaboratively with other members of the Accounting Department to provide coverage and support as business needs arise. 
• Perform additional duties and responsibilities as needed to support the Accounts Payable team, Accounting Department, and overall business operations. 

Requirements

• Previous Accounts Payable, accounting, or related administrative experience preferred. 
• Strong attention to detail with the ability to identify, research, and resolve discrepancies. 
• Ability to follow established processes while using good judgment and problem-solving skills when issues arise. 
• Strong organizational skills with the ability to prioritize and manage multiple responsibilities. 
• Comfortable working in a team environment with shared and rotating responsibilities. 
• Strong written and verbal communication skills and the ability to communicate professionally across departments and with vendors. 
• Proficiency with Microsoft Outlook, Excel, and other business software; ability to learn company-specific accounting systems and processes. 
• Ability to maintain confidentiality when working with financial and sensitive business information. 
• Dependable, adaptable, and willing to assist with changing departmental needs.