Accounts Payable Analyst

Position Overview

Sylogist is looking for an Accounts Payable Analyst to join our Finance team!

You'll own the day-to-day full-cycle accounts payable process, from receiving and posting invoices through approvals and payment. However, this role goes beyond transaction processing. You will support month-end close, accruals, account reconciliations, employee expenses, corporate credit cards, cash forecasting, and audit requests. We're looking for someone who understands the accounting behind the work and can recognize when something doesn't look right, investigate it, and follow it through to resolution.

The current environment includes Sage Intacct for invoicing, banking portals for payments, and Concur for employee expenses. Many processes are still manual, creating a real opportunity for this person to help streamline workflows, improve forecasting and controls, and make practical use of technology, automation, and AI.

Month-end is a concentrated period for the Finance team. Your flexibility/ability to work outside of standard Eastern Time work hours during this period is an expectation of the role.

 

Responsibilities Include

• Full-Cycle Accounts Payable & Payments
  • Manage the full-cycle accounts payable process, including invoice receipt, review, coding, posting, approval follow-up, and payment processing.
  • Process vendor payments through banking portals and help ensure payments are accurate, properly approved, and completed on time.
  • Manage employee expense reimbursements through Concur and support corporate credit card administration and reconciliation.
  • Maintain accurate vendor records and resolve invoice, payment, or approval issues with internal teams and vendors.
• Month-End, Accruals & Accounting Support
  • Support month-end close activities, including AP-related journal entries, lead sheets, account reconciliations, and supporting schedules.
  • Prepare and own expense accruals by reviewing invoices received after period-end, assessing the period of service, comparing activity to prior periods, and investigating unexpected gaps or changes.
  • Prepare and contribute to short-term cash forecasts for anticipated vendor and other outgoing payments.
  • Assist with monthly, quarterly, and year-end close requirements and provide supporting documentation for auditors.
• Process Improvement & Collaboration
  • Identify manual, inefficient, or unclear AP processes and raise opportunities to improve how work is completed.
  • Help streamline finance processes through better workflows, technology, automation, and practical use of AI tools.
  • Communicate proactively with Finance and business teams to keep invoices, approvals, accruals, and payments moving and ensure important items do not get dropped.
  • Support additional accounting and finance responsibilities as needed and build broader exposure across the Finance team.

 

What We Look for in You

Must-Haves

• 3+ years of experience in accounts payable or a closely related accounting role, with meaningful hands-on ownership of the AP process.
• Experience with full-cycle accounts payable, including both posting invoices and processing payments.
• A degree in Accounting, Finance, Business, or a related field; Accounting preferred.
• Strong understanding of accrual accounting and the ability to apply accounting judgment during month-end, including accruals, journal entries, and account reconciliations.
• Strong Microsoft Excel skills, including experience with PivotTables and XLOOKUP.
• Strong attention to detail and a consistent focus on accuracy, completeness, and timely processing.
• Adaptability and comfort working in an environment where processes, priorities, and ways of working continue to evolve.
• A proactive ownership mindset: able to identify an issue, investigate it, raise a concern when needed, and follow it through to resolution.
• Strong communication skills and the ability to work effectively with Finance and non-Finance stakeholders.
• Ability to work an Eastern Time schedule, including occasional evening work during month-end and occasional weekend work during busier quarter-end close periods.

Nice-to-Haves

• Experience with Sage Intacct.
• Experience in an accounting firm and/or currently pursuing a CPA designation.
• Experience working in a software or SaaS environment.
• Curiosity about how AI and automation can improve finance work, with an interest in using new tools to make processes more efficient.

 

What Success Looks Like

• Invoices and payments are processed accurately, at the expected volume, and within required timelines.
• Month-end work, including accruals, reconciliations, lead sheets, and supporting schedules, is complete and accurate.
• Communication with internal teams is proactive and clear, reducing missed approvals, incomplete information, and dropped handoffs.
• Cash forecasting and other AP processes become more reliable, efficient, and less dependent on manual work.
• Process issues are surfaced constructively, with practical recommendations for doing the work better.