Accounts Payable Analyst

Description

• Summary
• The Accounts Payable Analyst reports to the Director of Financial Planning and Analysis. This position plays an important role in the daily operations of the Finance Department and will work with internal and external customers to resolve any questions, concerns, or disputes and ensures accurate timely payments of our vendor invoices. This role requires attention to detail, critical thinking, and the ability to work cross-functionally with all departments throughout the organization. 

Essential Functions

Finance/Invoices

• • Ensures all invoices have supporting documentation and are entered into the system timely.
• Reconciles vendor statements and accounts payable transactions.
• Sets up and manages vendor profiles in the accounting system.
• Accurately codes invoices based on the annual budget and historical knowledge.
• Maintains health center and program expense allocations.
• Works with the Homeless Initiative Program to ensure vendor payment requests are processed on a weekly basis.
• Responsible for researching and resolving invoice discrepancies while working and communicating with internal and external customers.
• Assists with month-end and year-end closing activities
• Identifies opportunities to improve accounts payable process and efficiency.
• Assists with data requests for the annual year-end audit.
• Assists with the annual 1099s.
• Produces on-time, high-quality work deliverable. 
• Exhibits sound judgement in handling unexpected problems and interruptions. 
• Communicates clearly, frequently, and concisely with members of finance team.

Administrative

• • Assists in planning and implementation of special projects and perform other activities as assigned.
• Attends all required meetings and trainings as assigned by director.
• Immediately reports problems or unusual occurrences to immediate supervisor, or other HealthNet leadership as appropriate.

Service Excellence

• • Meets expectations of preeminent service, including behavior that models: Service Excellence-Every encounter, every time, no exceptions and no excuses.  
• Consistently demonstrates excellent communication, quality, professionalism and environment

Connect to Promise

• • Demonstrates a commitment to HealthNet’s mission, vision, and values by exhibiting behaviors and delivering results that align with the strategic direction of the organization. 
• Continuously provides the best individualized care and service to patients, customers, colleagues, business partners, and the communities we serve. 
• Applies a minimum of one health literacy method when communicating with patients/clients.

HIPAA

• • Always maintains the confidentiality of any patient or employee medical, financial, or other personal information, records, and data to which there is access. 
• Views, uses, or discloses such information only for reasons necessary to perform duties.
• Responsible to challenge unauthorized individuals from viewing such confidential patient or employee information or accessing restricted areas.

Commitment to Diversity

• • Committed to fostering a diverse, inclusive, and equitable work environment, where all employees, whatever their gender, race, ethnicity, national origin, age, sexual orientation or identity, education, or disability, feels valued and respected. 
• Committed to a nondiscriminatory approach and provides equal opportunity for employment and advancement in respective departments, programs, and worksites.
• Respects and values diverse life experiences and heritages and ensures that all voices are valued and heard. 
• Committed to modeling diversity and inclusion and to maintaining an inclusive environment with equitable treatment for all.

The preceding essential function statements are not intended to be an exhaustive list of tasks and functions for this position. Job descriptions provide a representative summary of the major duties and responsibilities performed by incumbents. Other tasks and functions may be assigned as needed to fulfill the mission of the organization.

• QUALIFICATIONS/KNOWLEDGE/SKILLS/ABILITIES
• • Bachelor’s degree in Accounting, Finance, Business, or a related field required.
• 1–3 years of accounts payable, accounting, or finance experience.
• Strong understanding of basic accounting principles.
• Ability to analyze discrepancies and solve problems effectively.
• Requires excellent written and verbal communication skills and the ability to accurately complete all paperwork in a timely manner.
• Requires excellent organizational skills in independently managing workload and related responsibilities.
• Requires excellent teamwork ability and maturity in interpersonal staff relationships.
• Strong Excel skills, including formulas, sorting, filtering, and pivot tables

Physical Requirement:

• • Prolonged periods of sitting at a desk and working on a computer.
• Able to be involved in degrees of prolonged standing, walking, sitting, bending, squatting, and stooping; as well as abilities of repeated bending, stooping, and squatting.
• Able to lift, push, and/or pull light to moderately heavy weight up to 20-30 pounds is a necessary function of this position.
• Able to perform duties during periods of varied and/or prolonged work hours.
• Must be able to read, write, hear, and communicate effectively in the English language by both orally and written.

EVALUATION OF PERFORMANCE

• The Accounts Payable Analyst will receive annual performance evaluations that rate job performance in accordance with HealthNet vision, mission, policies, and procedures. The evaluations may include, but not be limited to, performance of many of the specific skills and abilities noted above. The Accounts Payable Analyst is expected to present an exemplary professional image; maintain a positive attitude toward work and HealthNet; display a willingness to accept and complete assigned job responsibilities and duties; demonstrate the ability to independently exercise judgment, and complete all phases of assigned tasks or projects; and serve as a positive role model for other HealthNet staff.
• EQUAL EMPLOYMENT OPPORTUNITY:
• HealthNet is an Equal Employment Opportunity Employer and employment decisions are made without regard to race, color, sex, religion, national origin, age, disability, sexual orientation, or any other category protected by federal, state, or local law.