Fleet & Facilities Superintendent

The ideal candidate will demonstrate the following highly desirable qualifications:

• Experience managing or supervising both fleet and facilities maintenance operations, preferably in a municipal or public agency environment.
• Experience overseeing maintenance, repair, and improvements to a variety of public facilities, including administrative buildings, public safety facilities, and other municipal assets.
• Experience managing fleet maintenance operations, including preventive maintenance programs, equipment replacement planning, regulatory reporting, and repair-versus-replacement evaluations.
• Experience developing scopes of work, technical specifications, Invitations for Bids (IFBs), or Requests for Proposals (RFPs), and managing contracts for maintenance services or improvement projects.
• Experience managing multiple projects and competing operational priorities, including coordinating resources, monitoring schedules, and ensuring timely completion. 
• Experience directly supervising employees across multiple disciplines, including performance evaluations, employee development, accountability, and disciplinary matters.
• Experience developing and implementing Standard Operating Procedures (SOPs), safety programs, and preventive maintenance practices.
• Experience developing and administering operational budgets, tracking expenditures, and planning for long-term facility and fleet maintenance needs.
• Possession of a Certified Facility Manager (CFM) credential, project management certification, or formal leadership and management training.

DEFINITION: The Fleet and Facilities Superintendent plans, organizes, directs and supervises the activities and staff of the Facilities Maintenance and the Fleet teams under Public Works Operations. The incumbent must have experience in the maintenance, repair, and improvement of municipal infrastructure, assets, and properties such as water treatment plants, pump stations, buildings and grounds, equipment, police station, fire stations, City Hall and other public facilities and vehicles. The Fleet and Facilities Superintendent is appointed by and sits at the pleasure of the City Manager.

SUPERVISION RECEIVED AND EXERCISED: Receives direction from the Director of Public Works or his/her designee. Exercises direct supervision over assigned subordinate staff.

CLASS CHARACTERISTICS: This is a single, management level position. The incumbent reports to the Director of Public Works or his/her designee and has responsibility for providing daily supervision to assigned subordinate staff.EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
 

• Develops and implements division, department and City goals, objectives, policies and procedures.
• Prepares and administers contracts for work performed by outside vendors and contractors.
• Schedules, performs, and supervises preventive maintenance and corrective maintenance work according to priority.
• Develops and enforces Standard Operating Procedures and safety policies and procedures.
• Prepares specifications for procurement of parts and equipment.
• Evaluates the cost effectiveness of repairs versus purchases using the life-cycle analysis model.
• Supervises, trains, and evaluates assigned staff.
• Prepares Council reports and departmental studies on a number of maintenance related topics.
• Prepares, administers, and controls division budget.
• Coordinates and schedules work to be performed with other divisions and departments.
• Investigates and resolves problems.
• Attends meetings as directed.
• Prepares various reports and presentations.
• Creates and maintains systems for managing work orders.
• Acts as project manager on special assignments.
• Leads the Fleet teams to ensure team cohesion, results and accountability.
• Evaluates staff and implements disciplinary measures as needed.

EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:

Education: An Associate’s Degree in facility management, construction management technology, automotive mechanics technology, electrical/mechanical technology, or other related field. A Bachelor’s Degree is desirable. College level writing is highly desirable along with database management and spreadsheet analysis.

Experience: Five (5) years of increasingly responsible experience in facility and fleet maintenance, including four (4) years in a supervisory capacity. The ideal candidate will demonstrate experience in preventative facilities management and fleet maintenance. 

LICENSES AND CERTIFICATES: Possession of a valid Class “3” or “C” California driver’s license. International Facility Management Association (IFMA) Certified Facility Manager certification desirable but not required. Project Management certification a plus. Certifiable leadership and management training is desirable. 

WORKING CONDITIONS: Ability to wear and use SCBA units as regulated by CalOSHA. May serve as staff to commissions and may be required to attend off-hour meetings.

PHYSICAL DEMANDS:  Mobility to work in a standard office or construction environment, use standard office equipment and attend off-site meetings. On an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist, and reach while performing office duties; mobility to occasionally traverse uneven terrain, periodically standing, stooping, bending, climbing and kneeling to perform inspections; on occasion may be required to work in exposure to weather. Manual dexterity to use standard office equipment and supplies and small tools and to manipulate both single sheets of paper and large document holders (manuals, binders, etc.); vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to 25 pounds such as files, manuals, or small tools and equipment for distances up to 50 feet.
 
ENVIRONMENTAL ELEMENTS: Employees work in an office and field environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.