Facilities & Fleet Supervisor

Description

The Facilities & Fleet Supervisor is responsible for ensuring the safety, functionality, and upkeep of AMH’s facilities and fleet within their assigned region (currently “east” and “west”). This includes supervising facility operations personnel, coordinating daily maintenance activities, and overseeing in house security guards to maintain a safe and compliant environment. The ideal candidate is organized, proactive, and skilled in communication and leadership. The goal is to maintain problem free, safe environments where employees and patients can operate under the best possible conditions.

Reports to: Chief Operations Officer (COO)

KEY ACCOUNTABILITIES

Facilities Maintenance

• Perform weekly checks of facilities and grounds in the assigned region.
• Identify repairs, hazards, or improvements needed across facilities.
• Manage equipment and supply upkeep to meet all health and safety standards.
• Work with Practice Supervisors to ensure clean, functional medical practice environments.
• Supervise facilities staff (custodians, technicians, groundskeepers, etc.) and external contractors.
• Oversee operational activities such as parking allocation, waste disposal, and storage use at the direction of the COO.
• Inspect and verify completion of preventative maintenance performed by third party vendors.
• Maintain productive relationships with vendors and ensure they meet AMH performance standards.
• Oversee supervision of Facilities & Fleet – West Coordinator to ensure alignment with overall organizational standards

Security Oversight

• Supervise in house security guards assigned to AMH facilities.
• Coordinate security schedules, coverage needs, and daily duties.
• Ensure guards follow AMH safety protocols, emergency procedures, and incident reporting standards.
• Serve as the point of escalation for on site security concerns or incidents.
• Collaborate with the COO to assess and improve physical security measures.

Fleet Maintenance

• Ensure weekly inspections of company vehicles are conducted.
• Oversee routine and emergency vehicle maintenance and cleanliness.
• Assist with annual training compliance for all AMH team members who operate company vehicles (e.g., licensure, required training).
• Support administrative tasks including mileage reconciliation, scheduling, and fleet documentation.

SKILLS

• Strong written and verbal communication.
• Ability to lead, supervise, and provide direction to staff across multiple roles.
• Sound judgment, initiative, and decision making skills.
• Ability to maintain effective working relationships with colleagues, staff, patients, vendors, and the public.
• Strong organizational and delegation skills with the ability to meet goals.
• Ability to remain calm and effective in stressful or fast changing environments.
• Valid driver’s license with a clear driving record.

ABILITIES

• Demonstrated ability to supervise staff across facilities, fleet, and security functions.
• Ability to work effectively with individuals from diverse backgrounds.
• Ability to read, understand, and interpret service and safety guidelines.
• Willingness to work flexible hours based on organizational needs

Requirements

PHYSICAL REQUIREMENTS

• Ability to read printed material and operate office equipment.
• Ability to hear and communicate clearly in person and via phone.
• Ability to sit, stand, walk, and travel locally for site visits.
• Manual dexterity and hand eye coordination for routine tasks.
• Ability to drive daily as part of job duties.

WORK ENVIRONMENT

Work occurs across multiple settings, including medical clinics, administrative spaces, outdoor facility areas, community locations, and transport vehicles. Environments may be noisy, unpredictable, and occasionally stressful. Staff interactions may involve individuals with varied levels of need or distress.

DISCLAIMER: The above duties and responsibilities are essential job functions, subject to reasonable accommodations. All job requirements listed indicate the minimum level of knowledge, skills and/or abilities deemed necessary to perform the job proficiently. This job description is not intended to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any other job-related instructions, as requested by their supervisor, subject to reasonable accommodation.