- Location
- Jersey City, New Jersey
- Type
- Full-time
- Department
- Finance
- Experience
- 5+ years
- Education
- Bachelor
- Source
- BetterTeam
Description
Paralegal – Real Estate & Project Finance
Company Overview:
Soltage is a leading independent power producer that develops, owns and operates distributed solar and energy storage assets across the United States. With a track record spanning more than 20 years, Soltage has developed more than 130 projects representing over 600 MW and has a national development pipeline of more than 2 GW. Soltage is owned by Igneo Infrastructure Partners, which manages more than US $24.5 billion in direct infrastructure assets.
Position Description:
Soltage is hiring a Paralegal to join our Legal Department in Jersey City, NJ. The Paralegal will keep legal workstreams on track by maintaining trackers and checklists, coordinating documents, signatures and deliverables with internal teams and outside parties, supporting real estate, title and financing transactions for our solar and battery energy storage projects, and handling day-to-day legal administration, including corporate records, document shipments and invoice processing. The ideal candidate is a highly organized, proactive paralegal or legal assistant who thrives in a fast-paced, deadline-driven environment, has exceptional project-management and follow-through skills, takes ownership of assignments, independently drives outstanding items to completion, and anticipates and addresses potential delays. Real estate, title or financing experience is a plus, but not required.
Job Responsibilities:
Tracking, Coordination & Follow-Through:
- Maintain up-to-date trackers of open items, responsible parties, deadlines, follow-up dates and next steps across Legal Department workstreams.
- Proactively follow up with internal teams and external parties for documents, approvals, signatures and payments, taking ownership of each request through completion.
- Provide concise status updates and escalate bottlenecks promptly to keep multiple priorities moving forward.
Real Estate, Title & Survey:
- Order and track title commitments, exception documents, updated searches, ALTA/NSPS surveys, and title insurance policies and endorsements for project development, land acquisitions and financings.
- Coordinate with title companies, surveyors, landowners, project teams and outside counsel to obtain revisions, outstanding deliverables and final signoffs by transaction deadlines.
Project Finance & Transaction Closings:
- Manage financing and closing checklists, including lender and outside counsel requests, conditions precedent, third-party reports and real estate closing requirements.
- Coordinate due diligence materials and virtual data rooms; compile entity and authority documents, certificates, execution packages, signature pages and closing binders.
- Track execution, notarization, delivery and recording of documents, along with post-closing obligations and outstanding items.
- Support recurring construction financing deliverables, including title updates, lien searches, date-down endorsements and draw or funding requirements.
Corporate & Entity Support:
- Maintain project-entity records, organizational charts, good-standing certificates, written consents, resolutions and related corporate documentation.
- Keep legal document repositories, closing records, templates and executed copies organized and version-controlled; help refine checklists and workflows.
Legal Administration & Invoice Processing:
- Handle FedEx and other overnight shipments, couriers, mailing and receiving, and tracking of original signed documents.
- Prepare, proofread, format and circulate letters, notices, correspondence and document packages; scan, file and retrieve records.
- Enter legal and transaction invoices in the Company's payment system, route them for approval and follow up with Accounting, Finance, project teams and vendors until paid.
- Maintain invoice and payment status records and resolve missing information, approvals or processing delays.
Experience and Education Requirements:
- Bachelor's degree required; paralegal certificate preferred.
- Minimum of 5 years of experience as a paralegal, legal assistant, closing coordinator, title or transaction coordinator, or in a similarly detail-intensive legal, real estate or financing environment.
- Exceptional organizational and project-management skills, including the ability to prioritize competing requests, maintain accurate records and drive many details through completion.
- Demonstrated initiative and persistence in professionally pursuing overdue responses, approvals and deliverables across internal and external teams.
- Strong attention to detail and willingness to manage frequent administrative and invoice-processing tasks alongside transactional work.
- Clear, professional written and verbal communication skills, sound judgment and the ability to escalate issues requiring attorney input.
- Proficiency with Microsoft Word, Excel, Outlook and SharePoint; experience with transaction trackers, project-management tools, payment-processing systems and virtual data rooms preferred.
- Familiarity with title commitments, title insurance, ALTA/NSPS surveys, real estate instruments or financing closings is a plus, but not required.
- Ability to handle confidential and privileged information with discretion; notary public commission, or willingness to obtain one, is a plus.
- Interest in renewable energy, solar or energy storage is a plus.
Location:
This is a full-time, hybrid position based out of Soltage's headquarters in Jersey City, New Jersey, with three days per week in the office.
Application Instructions:
To apply for this position, resumes may be sent directly to [email protected] with "Paralegal" as the subject line.
Soltage is an equal opportunity employer and is committed to providing a work environment that is free from all forms of discrimination.
PROTECT YOURSELF FROM FRAUD
Please be aware that Soltage emails will always come from the "@soltage.com" domain; a genuine offer document will not be signed by a recruiter; and Soltage will never request your personal banking information or payment of any kind during the recruitment process. If you have received what you suspect is a fraudulent offer or suspicious communication with Soltage, or if you have any questions, please reach out to [email protected].
Skills
Excel