Office & People Coordinator

We are looking for an Office & People Coordinator to serve as the heart of our office operations and company culture. In this position, you will split your time between ensuring smooth day-to-day office management and supporting our team members. You will be the primary go-to person for the team the essential glue that keeps the workspace organised, efficient, and a welcoming place to work.

Key Responsibilities

Office Management & Administration

• Daily Operations: Oversee day-to-day office functions, including managing suppliers, facilities, IT equipment, access passes, and vendor contacts.
• Administrative Support: Assist team members and leadership with administrative duties, including KYC (Know Your Customer) and Due Diligence (DD) documentation.
• Onboarding & Offboarding: Coordinate setup for new hires and exiting staff, including desk arrangements, IT equipment, account provisioning, and welcome packs.
• Record Keeping: Maintain company records, contracts, and shared electronic files in an organized structure.
• Stakeholder Point of Contact: Act as the main liaison for visitors, building landlords, and external service providers.
• Office Errands: Handle occasional external errands related to office supplies, staff needs, or facilities maintenance.

Mood & Culture Coordination:

• Event Planning: Organize team events, milestone celebrations, team lunches, and occasional offsite gatherings.
• Employee Engagement: Ensure seamless integration for new joiners, making them feel welcome and supported from day one.
• Workspace Atmosphere: Foster a positive work environment through thoughtful touches, team rituals, and supportive cultural initiatives.
• Feedback & Continuous Improvement: Gather employee feedback regarding the office environment and suggest actionable improvements.