- Location
- Neuilly-sur-Seine, Île-de-France,FR, FR
- Type
- Full-time
- Department
- Administration
- Seniority
- Mid
- Experience
- 5+ years
- Source
- Eightfold
Description
## POSITION SUMMARY
Support the leader of a team, department, affiliate or region on administrative responsibilities.
Act as a team builder in organizing events and being a key point of contact for the members of the team based all over the world.
## JOB REQUIREMENTS & QUALIFICATIONS
Minimum Education level: University background preferred
Minimum Years of Experience: 5+ years experience
Required Language Proficiency: English Fluent
Job Specification:
- Good knowledge of Microsoft Office (Word / Excel / PowerPoint / Outlook)
- Strong organization and prioritization skills
- Deadline oriented, ability to work independently and autonomously
- Strong team-spirit ensuring the good liaison and cooperative spirit among the teams
- Interest for administration processes
- Keeps the confidentiality
- Thinks ahead and takes initiatives as needed
## KEY ROLES AND RESPONSIBILITIES
- Administration of direct manager's diary, meetings (internal & with retailers), calls set up, travel arrangements, (flights, visas, hotels, etc.)
- Monitoring of Manager’s inbox to check important or urgent topics to address (Board meeting documents to sign, notarized,etc)
- Ensures meetings and workshops are properly organized (room booking, catering, restaurant reservations, IT needs, flowers,etc.)
- Assists with visitors welcome and stay arrangements (gifting, etc)
- Organizes new employee orientations (onboarding planning & meetings planning)
- Assists in any special projects as may be defined with the direct manager (ex: Brand shows, Induction, visit of the Atelier, etc)
- Acts as point of contact for local team, markets, Regional Office and NY office, assists and handles questions
- Team coordination & gathering organisation
- Organizes roundtable meeting with 70 participants abroad and coordinates all aspects including hotel, agenda, dinners,transportation, team building, etc.
- 2 yearly Regional Office event to organize w/ President’s assistant
- Reports expenses
- Ensures the effective running of the back office
- Ensures proper invoicing for all projects of the team through Ariba and PO requests (new vendor creation, extension, etc)
- Tracks spending and status of payments with accounting and vendors
- Monitors team presence (holiday plans, etc.)
Skills
Excel