Manager of Construction and Capital Projects

Description

Job Purpose

The Manager of Construction and Capital Projects leads the day-to-day execution of Oakmont’s capital construction and renovation projects and supports facilities operations across the network. Reporting to the Head of Facilities and Capital Project Delivery, this role is responsible for managing project plans, vendor coordination, site oversight, and documentation to ensure projects are delivered on time, on budget, and in alignment with Oakmont standards.

This position serves as the operational lead for capital project execution, partnering closely with architects, contractors, school leaders, and internal stakeholders. The role also supports broader facilities operations by contributing to planning, systems implementation, and cross-functional coordination.

The ideal candidate is a detail-oriented and solutions-driven project leader who thrives in dynamic, multi-site environments and can bring structure and clarity to complex construction initiatives.

Initial Focus & Success Measures (First 12–18 Months)

? Deliver planned new school facilities for fiscal year 2027, which start Fall 2026, according to agreed-upon budgets and schedules, up to six new facilities

? Deliver planned expansions and buildouts for fiscal year 2027, which begin beginning Fall 2026, according to agreed-upon budgets and schedules, up to three new buildouts

Key Responsibilities

Construction Project Management

? Manage day-to-day execution of new school construction, expansions, renovations, and buildouts under the strategic direction of the Head of Facilities and Capital Project Delivery.

? Develop and maintain detailed project plans, schedules, scopes, and budgets.

? Coordinate with design builders and architects, review documents and identify potential risks or inconsistencies.

? Analyze construction bids and prepare recommendations for leadership review.

? Conduct regular site visits to assess progress, quality, and safety compliance.

? Track percentage of completion and review payment applications for accuracy and alignment with contract terms.

? Maintain project documentation, including logs, schedules, and contractor records.

? Communicate project updates, risks, and budget status to the Head of Facilities and other stakeholders.

? Partner with Finance to support forecasting, invoice review, and financial tracking.

Operational Support

? Support building readiness planning and seasonal maintenance coordination.

? Partner with internal departments to ensure facilities’ needs are met during expansions or transitions.

? Contribute to long-term facilities and capital planning initiatives led by the Head of Facilities and Capital Project Delivery.

Qualifications & Experience

? 5+ years of experience in facilities management, construction management, school operations, or a related field.

? Demonstrated experience leading capital projects and supervising maintenance teams or contractors.

? Strong working knowledge of building systems and preventative maintenance.

? Experience using ticketing or work-order systems.

? Excellent communication, organization, and stakeholder management skills.

? Ability to manage multiple sites and travel regularly.

? Proficiency in using ticketing or work-order systems (e.g., ClickUp, Zendesk, FMX).

? Excellent communication and customer service skills.

? Ability to manage multiple school sites and travel regularly.

? Strong planning, organization, and follow-through.
 

Core Competencies

? Service-oriented leadership

? Capital project execution

? Facilities and maintenance operations

? Project and budget management

? Systems and process design

Working Conditions

This position operates in a hybrid environment that includes office work, school campuses, and active construction or renovation sites. This requires regular travel to school locations across the Oakmont network and occasional visits to construction sites during various phases of work.

The work environment may involve exposure to outdoor weather conditions, mechanical rooms, and active facilities or construction areas. Site visits may include uneven surfaces, noise, dust, and other conditions typical of operational school facilities or construction environments.

Work hours are generally aligned with standard business hours; however, flexibility is required to address urgent facility issues, project milestones, inspections, or emergency situations that may arise outside of normal hours.

Physical Requirements

The physical demands described below are representative of those required to successfully perform the essential functions of this role:

• Ability to frequently move between school buildings, construction sites, and outdoor areas.
• Ability to stand, walk, and navigate facilities and job sites for extended periods.
• Ability to occasionally climb stairs, ladders, or access mechanical spaces.
• Ability to visually inspect buildings, construction progress, and equipment.
• Ability to occasionally lift, carry, or move items weighing up to 25 pounds.
• Ability to communicate clearly and effectively with staff, vendors, contractors, and leadership in person, by phone, and electronically.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role so long as there is no undue hardship created upon the organization or other employees within the organization.

Supervision Received

Works under the general direction of the Head of Facilities and Capital Project Delivery. Exercises independent judgment in project execution while aligning with established strategic priorities and organizational standards.

Direct Reports

None.

Conclusion

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed within this job. However, this job description is not intended to be an exhaustive list of responsibilities, duties, qualifications, or physical demands associated with the position.