Office Administrator / Clerk 3 (Library Administration)

Office Administrator (Payroll, Timekeeping & Purchasing)

Provides essential office support within the Library Administration department for our 13-branch library system.  This role coordinates centralized payroll timekeeping and purchasing, handles high-volume administrative tasks and provides daily clerical support to keep system-wide functions running accurately and on time.

 Key Responsibilities

• Review and verify all branch timesheets for final data entry submission to County Payroll Department to ensure accurate payments.

 • Track and process benefit time, medical leaves and Family Medical Leave (FML) with accuracy.
 • Maintain strict confidentiality regarding staff records.
 • Request vendor quotes, process purchase orders (POs), and track system-wide office supplies and equipment.
 • Meet strict weekly and bi-weekly processing schedules consistently to ensure timely pay.
 • Perform daily clerical tasks including sorting mail, filing records and answering phone inquiries.
 • Create, update and format correspondence, spreadsheets and internal reports.
 • Troubleshoot routine administrative matters for branch managers and administrative staff.

REQUIREMENTS:

EXPERIENCE:

 • Two (2) years of experience in clerical work; one (1) year of which must have been performing duties at or equivalent to the Clerk 2 level.  

Qualifications
 • Background in office administration, high-volume data entry or clerical operations.
 • Data entry accuracy, strong multitasking abilities and strict deadline adherence.
 • Advanced proficiency in MS Excel and general administrative office software.
 • Professional discretion handling sensitive data and excellent customer service skills.
 • Prior experience or background in centralized payroll, timekeeping and purchasing operations is preferred.