Accounts Officer - Xero

Bookkeeper & Accounts Officer

Location: Remote, Philippines
Client location: Australia
Engagement: Independent contractor through OutsourcedIn
Experience: At least 5 years of hands on bookkeeping in Xero, supporting Australian businesses

A subcontractor invoice doesn't match the supplier statement. A customer is questioning a fuel levy, and month end is close. You know which job records and proof of delivery to check, how to correct the ledger, and what the external accountant needs from you.

OutsourcedIn is recruiting an experienced Bookkeeper & Accounts Officer to support an Australian transport and freight business. You will manage day to day bookkeeping in Xero, reconcile accounts payable and receivable, and prepare records for BAS and tax review.

About Our Client

Our client is an Australian freight business that moves domestic freight for its customers. Its service depends on accurate bookings, well coordinated pickups and deliveries, and clear communication with customers when something changes along the way. It works with its own dispatch teams and drivers as well as subcontracted carriers.

The Role

You will keep the business's books accurate and up to date in Xero, from supplier and customer ledgers through to month end and BAS support. You will prepare payment runs for approval. The business approves and releases payments. You will work closely with customers, suppliers, the operations team and the external accountant.

What You Will Do

Accounts payable

• Process supplier and subcontractor invoices in Xero.
• Reconcile supplier statements to the Xero payables ledger, and investigate and resolve any discrepancies.
• Prepare payment runs and pass them on for approval.

Accounts receivable

• Raise customer invoices and allocate receipts and credits.
• Reconcile customer accounts to the Xero receivables ledger.
• Follow up overdue balances with customers.

Freight billing

• Check freight rates, fuel levies and other charges against job records and proof of delivery before they are billed.
• Resolve billing queries with customers, suppliers and the operations team.

Bank and month end reconciliations

• Reconcile bank and credit card accounts.
• Review aged payables and receivables, and investigate outstanding items before month end close.

BAS and tax support

• Review GST coding and reconcile GST accounts.
• Prepare BAS workpapers.
• Give the external accountant reconciled accounts and supporting records for BAS and year end tax review.

The Successful Applicant

You are an experienced bookkeeper who knows Xero well and understands how Australian businesses manage their accounts. You have worked with freight or logistics billing before, so you know how job records, rates and levies connect to an invoice.

Essential skills and experience

• At least 5 years of hands on bookkeeping experience in Xero.
• At least 5 years of bookkeeping or accounts experience supporting Australian businesses.
• Previous bookkeeping or accounts experience in transport, freight or logistics.
• Hands on experience reconciling AP and AR ledgers, including supplier statements, customer balances, credits and unapplied payments.
• Practical Australian BAS and tax support experience, including GST coding and reconciliation, BAS preparation and preparing records for year end tax review.
• Confidence using Excel and communicating with Australian customers, suppliers and internal teams.

Experience we would value

• Experience with a transport management system or freight job costing software.
• Experience processing Australian payroll in Xero.

Working Arrangements

This is a remote role based in the Philippines. You will be engaged as an independent contractor through OutsourcedIn.

Why This Opportunity Is Worth Considering

You will look after the full bookkeeping cycle for one business, covering supplier invoices, customer billing, month end and BAS support. You will work directly with the operations team and the external accountant, so your reconciliations and records feed straight into how the business runs and reports.

How to Apply

Apply through the OutsourcedIn careers page: https://careers.outsourcedin.com.au/

Please include your CV and one short example of reconciliation or billing work you personally handled. Describe the situation, what you did and the result. Anonymised examples are welcome. Please don't share confidential information from past employers.