Police Records Technician

The City of Oxnard’s Police Department is seeking a Police Records Technician to work in our Police Records Unit, which operates 24/7/365 to administratively support law enforcement field operations and the public we serve.   

WHAT YOU’LL DO: 

• Processes law enforcement-related paperwork; enters, updates, processes, verifies, and maintains police records, database information, forms, applications, and reviews or contacts appropriate resources for clarification of information provided 

• Verifies accuracy and completeness of forms and information provided 

• Provides customer service in person and over the phone by responding to inquiries and information requests from the public, law enforcement officers and/or other agencies 

• Provides information in accordance with applicable laws, policies and procedures

• May collect fees 

• Performs routine data queries 

• Compiles data from logs 

• Prepares routine report

• Works with a variety of computer software applications, law enforcement data systems, and office equipment 

PAYROLL/CLASSIFICATION TITLE:  Police Records Technician 

CLASSIFICATION SUMMARY:  

This class is the first level in a four-level Police Records Series devoted to providing technical and clerical support services to law enforcement. Incumbents perform skilled data entry, records transcription and record-keeping. As assigned, work may include responding to phone inquiries; explaining routine policies and procedures; data entry; report and document preparation; and processing of law enforcement-related paperwork.

SUPERVISION EXERCISED / SUPERVISION RECEIVED: 

Receives close supervision and specific direction regarding assignments and deadlines.

DISTINGUISHING CHARACTERISTICS:  

This classification is distinguished from the Police Records Technician, Senior in that it performs routine records retrieval and maintenance. 

WORK SCHEDULE:   
 Police Department personnel in the Records Division are required to work a variety of shifts. Shifts will include nights, weekends, and holidays. In addition, this position may be required to work additional hours in response to peaks in workloads and changes in department needs. The standard work environment varies depending on assignment but is primarily in an office setting. The City does not offer hybrid or remote work. This position is governed by the overtime provisions of the federal Fair Labor Standards Act and is eligible for overtime pay.

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

• Processes law enforcement-related paperwork; enters, updates, processes, verifies, transcribes, word processes, and maintains police records, database information, forms, applications and/or dictated reports; reviews or contacts appropriate resource for clarification of information provided; and verifies accuracy and completeness of forms and information provided.

• Provides customer service by responding to inquiries and information requests from the public, law enforcement officers and/or other agencies; provides information in accordance with applicable laws, policies and procedures; may collect fees; refers more complex or specialized requests to appropriate resource.

• Performs routine data queries; compiles data from logs, system records and related information; and prepares routine reports.

• Performs other duties of a similar nature and level as assigned.

The following are the minimum qualifications necessary for entry into the classification: 

EDUCATION:

• High School Diploma or GED

EXPERIENCE:

• Two (2) years of related experience

LICENSING/CERTIFICATIONS:

• California Law Enforcement Telecommunications certification within one year of appointment 

• 5-minute typing certificate (Test results including errors to be at minimum 35 words per minute) must be submitted with your application.  

OTHER REQUIREMENTS: 

• Successful completion of a police background investigation is required, with requirements determined by the City of Oxnard 

• Must be able to effectively communicate in English, both orally and in writing. 

APPLICATION PROCESS: 

• Submit NEOGOV/Government Jobs on-line application.

• Complete and submit responses to the supplemental questions, if required.

• Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application. 

The list of qualified candidates established from this recruitment may be used to fill other part-time and temporary assignments. There is currently (1) full-time vacancy within the Police Department. 

Selected candidate(s) must pass a thorough reference check and background investigation. Some positions that work with or have access to the Police Department may require a polygraph exam. Select positions may require candidates to undergo a pre-employment medical and/or psychological evaluation. 

UNION MEMBERSHIP:

Positions in this classification are represented by the Service Employees International Union (SEIU).  

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work. 

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions. 

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis. 

This position requires a 12-month probationary period. Internal applicant probationary periods will be governed by the applicable MOU. 

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them. 

If a candidate accepts a conditional job offer with the City of Oxnard, any and all pending applications for active recruitments with the City of Oxnard will be withdrawn and no longer considered. 

This position is governed by the overtime provisions of the federal Fair Labor Standards Act and is eligible for overtime pay.  

EQUAL OPPORTUNITY:  

The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants.  We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.

REASONABLE ACCOMMODATION:  

The City of Oxnard makes reasonable accommodation for individuals/people with disabilities.  If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing within three business days of your scheduled interview or exam date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT: 

On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify 

If you have any questions regarding this recruitment, please contact Raul Almanza at 805-200-5446 or by email at [email protected].  

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract.  Any provision contained in this bulletin may be modified or revoked without notice.