Business Administration Manager - Michels Preconstruction Services, Inc.

The Michels Preconstruction Services, Inc. team plays a critical role in the development of large, complex energy, infrastructure, marine and transportation projects. The Preconstruction Services team consists of construction and technical professionals working with one another and with customers to develop creative solutions for turning construction ideas into reliable outcomes. Like our field construction teams, our Preconstruction Services team takes into consideration the safety, social and environmental responsibility, and the health and wellbeing of our people and the communities in which we work. We strive to make a difference in positive, respectful, and responsible ways. Our work improves lives. 

A Business Administration Manager is responsible for leading, coordinating and overseeing administrative activities of Michels Preconstruction, Inc., while simultaneously assisting the Management team. This position must lead initiatives, drive changes and support on-going improvement across the divisions. It is essential for the individual to enhance customer service initiatives and provide leadership and structure while maintaining a high level of organization, professionalism and confidentiality. Critical for success are the abilities to shift activities among multiple priorities and meet critical deadlines.

Key Responsibilities:

• Maintain and promote a strong safety culture for all employees, vendors, and customers and follow all safety and environmental policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Check and prepare invoices for approval, route to Accounts Payable for payment and track payment status. 
• Ensure payroll records are accurately tracked, entered and maintained in a consistent manner across all divsions, working closely with Payrol to rectify and problems that arise. 
• Assist with project management activities, including job and cost code setup, cost tracking across personnel, subcontractors, and other project costs.
• Manage document control processes, including SharePoint site organization, access permission, document storage standards, and version control to ensure information is accurate, accessible, and appropriately secured. 
• Facilitate and audit Salesforce CRM data entry, tracking, process management, and reporting.
• Facilitate acquisition of credit cards for traveling employees, track and audit expenses, ensure charges are accounted accurately, and produce monthly reports.
• Facilitate recurring cost, project status, and utilization reporting tasks to support project and business unit level decision making. 
• Assist with personnel development, including scheduling of reviews and evaluations, coordination of trainings, and tracking of experience and licensure. 
• Analyze department processes and make recommendations for improvements. 
• Identify and implement tools to drive better communication, process management and reporting. 
• Other duties as assigned.

 Why Michels?

• We are consistently ranked among the top 10% of Engineering News-Record’s Top 400 Contractors
• Our steady, strategic growth revolves around a commitment to quality
• We are family owned and operated
• We invest an average of $5,000 per employee on training each year
• We reward hard work and dedication with limitless opportunities
• We believe it is everyone’s responsibility to promote safety, regardless of job titles.
• We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan.  Depending on your positions and location you may participate in a different benefit plan. 

Why you?

• You thrive in fast-paced environments under tight deadlines
• You are organized and professional
• You relish new challenges and evolving technology
• You enjoy collaborating and communicating with your teammates
• You deliver exemplary customer service through interactions with others

What it takes:

• Associate’s Degree and or 5+ years of related administrative experience as an administrative assistant or in a similar support role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools is a plus.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize workloads in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to tackling challenges.