- Location
- Fulton, MO
- Department
- Administration
- Experience
- 2+ years
- Education
- High School
- Source
- Paylocity
Description
Description
At Westminster College, we believe in immersive and enriching experiences that inspire creative thinking and problem solving. We believe in creating opportunities for several different paths to success over a lifetime and the potential to make an impact from wherever you are. For our students, we do this by providing real-world, hands-on learning opportunities, small class sizes, and talented professors dedicated to the individual. Our employees often remark that our tight-knit community creates an atmosphere fostering campus involvement that adapts to all interests. As a result, Westminster continues to be recognized for its excellence in higher education as one of the best small liberal arts colleges in the Midwest.
The Administrative Assistant provides administrative support to the Supervisor and staff of the Learning Opportunities Center (LOC) and First-Year Experience (FYE). The person in this position is responsible for implementing the ADA accommodations in the LOC, such as coordinating note-takers, proctoring alternative testing, obtaining electronic texts, maintaining documentation, and communicating with faculty regarding the needs of students. Furthermore, this individual will be responsible for coordinating the LDP and CTP applications, communicating with prospective students, and organizing site visits. In support of the FYE, the AA will help with logistical and normal office operations, such as placing work and purchasing orders, photocopying, mailing, coordinating with other campus offices, such as Student Life.
Requirements
Essential Functions:
The statements below are intended to describe the principal duties of the person or persons assigned to this job. They are not intended to be an exhaustive list of all job duties and responsibilities.
- Provide administrative support for the Supervisor of the Learning Opportunities Center and First-Year Experience
- Coordinate applications for the Learning Difference Program (LDP) and College Transition Program (CTP)
- Assist with the other programs at the Center: Academic Achievement Program (AAP), Academic Enrichment Program (AEP), and Tutoring
- Schedule appointments, meetings, and maintain calendar for the Supervisor
- Assist the Supervisor with processing paperwork, Excel spreadsheets, and compiling lists; use Mail Merge to communicate LOC / FYE messages to larger constituencies
- Assist the Supervisor with running the operations of the LOC and FYE
- Jenzabar data compilation
- Proctoring Accuplacer placement tests or any other testing supported by the LOC and FYE
- Updating the LOC Canvas site (willingness to learn)
- Clerical and data entry support for the FYE
- Individual may oversee LOC work study positions
- Serve as primary receptionist for visitors and users of the LOC
- Greeting students, faculty, staff, and visitors who enter the office and answering the LOC telephone
- Resolving customer needs in an efficient, courteous, and professional manner
- Responding to student inquiries and directing students to appropriate forms, etc.
- Securing the office suite at the end of the day
- Maintaining the needs for general office functions such as processing mail, receiving and distributing facsimiles, and maintaining paper supply in printers
- Implement ADA accommodations
- Coordinating note-takers and managing the note distribution
- Proctoring alternative testing and ensuring test are returned to faculty
- Obtaining electronic texts
- Assisting in maintaining documentation
- Communicating with faculty and students regarding needs for accommodations
Job Requirements:
Education: High School Diploma or equivalent; some college preferred.
Experience: Previous administrative office experience required. Minimum of 2-3 years of experience preferred.
Skills:
- Excellent oral, written, and interpersonal communication skills
- Ability to communicate effectively with a wide constituency, whether in person, over the phone, or electronically
- Sincere dedication to exceptional customer service
- Ability to produce high quality, accurate work in a fast-paced environment
- Ability to multitask and provide attention to detail
- Ability to organize and prioritize
- Ability to work as a member of an office team in a professional and friendly manner
- Experience with and ability to handle sensitive and/or confidential information
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, Calendar etc.)
- Knowledge of other Windows-based software and willingness to learn basic operations in Jenzabar and other internal management platforms
Benefits:
- Medical, dental, and vision options
- Health Savings Account and/or Flex Spending Account
- Supplemental options: Short-term disability, Hospitalization, Accident, and Critical Illness
- Stand-alone EAP program
- Life, AD&D, and long-term disability
- Retirement 403(b) plan
- Tuition remission or exchange programs
- Sick and Vacation time
- Paid Holidays (15+ each year)
Review of applications will begin immediately and will continue until the position is filled or the search is closed.
