Senior Administrative Assistant (Bilingual)

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

PLEASE SUBMIT ALL RESUMES/CV'S IN ENGLISH FOR CONSIDERATION

Language Requirement: Fluent English is Required

Preferred Experience: Pharmaceutical/Biotech Industry, Hematology, Oncology

Location: Mexico City

General Description:

We are seeking Senior Administrative Assistant (Bilingual) professional providing high-level support to senior leadership.

• Provide high-level administrative support to leadership, ensuring effective coordination of meetings, events and travel, document control, expense management, and prioritization of key activities to maximize executive productivity
• Managing strategic priorities and ensuring seamless coordination across internal and external stakeholders.

The Senior Administrative Assistant will be responsible for providing support to various teams within BeOne Mexico as liaison between management and internal / external areas. This position reports directly to the General Manager and will be responsible for on-site support which includes but is not limited to:

• Support General Manager Mexico: Administrative requirements, logistics, traveling, agenda, others.
• Support Management Team Directors: (Medical, Commercial, Market Access, Finance & Commercial Operations). Coordinating meetings and events, CME initiatives follow up, customers support purchasing process (invoicing / PO generation), travel coordination for teams and other responsibilities.

Essential Functions:

Administrative & Executive Support

• Coordinate travel arrangements for senior leadership
• Provide general administrative support, including documentation, communications, and filing compliance
• Support Finance Manager in procurement processes, handle expense tracking, invoices, reimbursements, and vendor coordination procurement processes
• Manage vendor onboarding and maintain vendor database (ERP Concur)
• Prepare and track Purchase Orders.
• Build and maintain relationships with vendors, service providers, and building management
• Distributors Service & Support
• Process and follow up purchase orders end to end process from distributors
• Follow up cross-functional meetings and CME initiatives logistics.
  • HCP’s administrative follow up (Onboarding, SOW, payments, others)
  • Manage logistics including scheduling, in place requirements, and experience working with events agencies.
• Manage executive calendars and prioritize meetings
• Coordinate domestic and international travel (flights, hotels, itineraries, expenses, quotations and closing)
• Coordinate agendas, meeting minutes, and compliance documentation requirements

Minimum Requirements – Education and Experience:

• Bachelor’s Degree preferred - Business Administration, Communications, International Relations, or related field
• Bilingual with Fluency in English Required: Desirable Intermediate to advanced (written and verbal)
• 5+ years of experience in administrative, operations, or office management roles supporting directive leadership

Other Experience:

• Experience in corporate environments with exposure to executive committees or leadership team events
• Experience with ERP/CRM systems (SAP)
• Expense tracking and administrative control management
• Strong organizational and multitasking capabilities in fast-paced environments
• Strong stakeholder management skills with internal teams and external partners
• High attention to detail with a proactive mindset, solution-oriented mindset
• Teamwork mindset and Problem-solving skills

Supervisory Responsibilities:  No

Travel: Not required

Computer Skills: 

• Microsoft Office, Teams, Zoom, Outlook
• SAP operating Modules SD / FE

#LI-Remote

Global Competencies

When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity, and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

We are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.