Administration Assistant

Job Description:

• Part Time | 24 hours per week

• Rewarding work environment

• Friendly and supportive team

About the Role

An exciting opportunity exists for an enthusiastic and organised Administrative Assistant to join the St Vincent's BreastScreen & Rose Clinic team. Working as part of a collaborative multidisciplinary service, you'll provide high-quality administrative, reception and data management support to ensure the smooth day-to-day operation of the clinic. You'll work closely with the Administration Manager, Senior Data Coordinator, Nurses, Radiographers and fellow administration staff, playing an important role in delivering an exceptional experience for our clients. This is a rewarding opportunity to contribute to a service dedicated to the early detection of breast cancer while working in a supportive and patient-focused environment.

Classification: HS1 – HS17 ($58,442.80 – $64,610.00 per annum, pro rata for part time).

Duties include

• Provide professional and compassionate reception services to clients attending St Vincent's BreastScreen and Rose Clinic.

• Accurately enter, process and maintain client and breast imaging data.

• Coordinate the management and transfer of breast imaging records, including prior image requests in accordance with Standard Operating Procedures.

• Ensure prior images are received, processed and made available for reporting.

• Provide administrative support to the multidisciplinary team, assisting with the efficient operation of the service.

• Maintain accurate records while ensuring confidentiality and compliance with organisational policies.

Your Contribution

To be successful in this role, you will bring:

• Previous experience in an administrative or reception role, ideally within healthcare (desirable).

• Excellent communication and interpersonal skills with a caring, patient-centred approach.

• Strong organisational skills with exceptional attention to detail.

• Experience using Windows-based computer systems and electronic databases.

• Ability to work both independently and collaboratively within a busy team environment.

• Flexibility, initiative and the ability to manage competing priorities.

• A commitment to maintaining confidentiality and delivering high-quality customer service.

• A current National Police Check (or willingness to obtain).

What We Offer

Working at St Vincent's means joining an organisation committed to supporting your professional and personal wellbeing. We offer:

• Salary packaging to increase your take-home pay.

• Access to Fitness Passport.

• A comprehensive wellbeing program and Employee Assistance Program.

• Staff discounts and benefits through the St Vincent's Foundation.

• A supportive team environment that values learning and continuous improvement.

• Convenient Fitzroy and Melbourne CBD locations, close to public transport, cafés and shopping.

About the Department

St Vincent's BreastScreen is committed to reducing the impact of breast cancer through early detection and high-quality screening services. Working in partnership with BreastScreen Victoria, the service provides compassionate, accessible and evidence-based care while striving for excellence in early detection, collaboration and continuous improvement.

Working at St Vincent's

St Vincent's Hospital Melbourne is a leading teaching, research and tertiary health service committed to delivering exceptional care. Guided by our values of Compassion, Justice, Integrity and Excellence, we foster an inclusive workplace where our people are supported to grow, contribute and make a meaningful difference.

Apply Now

Please submit your resume and a cover letter outlining your suitability for the role.

Applications will be reviewed as they are received, so we encourage you to apply promptly as the advertisement may close early if a suitable candidate is identified.

St Vincent's is committed to building a diverse and inclusive workforce. We welcome applications from people of all backgrounds, cultures, abilities and experiences. Successful applicants will be required to meet the mandatory vaccination and screening requirements applicable to the role.

Contact

Katie Butterworth [email protected]

Closing Date:

1 August 2026 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct