Executive Business Office Manager

The Executive Office Business Manager to the Management Team is a highly trusted and key member of the organization who serves as a business partner. This position provides comprehensive executive and business support while assisting the Management Team effectively manage priorities, communications, relationships, and day-to-day business activities.

Key Responsibilities

Executive Partnership & Support

·        Executive Decision Execution: Translate the President's directions into actionable plans, coordinate responsible departments, and ensure timely execution.

·        Cross-Functional Coordination: Work closely with Sales, Engineering, Operations, Supply Chain, Finance, and other management teams to advance company priorities.

·        Strategic Business Support: Serve as a brainstorming partner to the President in evaluating business opportunities, operational challenges, and growth strategies.

·        Business Analysis & Recommendations: Research market developments, analyze business and financial information, and develop actionable recommendations.

·        Special Projects & Executive Initiatives: Lead or coordinate confidential, high-priority business initiatives assigned by the President.

• Manage appointments, meetings, travel, and competing priorities.
• Anticipate needs and proactively identify upcoming priorities, deadlines, and potential issues.
• Prepare for meetings by gathering information, preparing agendas, organizing materials, and providing necessary background.
• Attend meetings as appropriate, take notes, document decisions, and track follow-up items.
• Ensure commitments and action items are followed through to completion.
• Handle confidential, sensitive, and proprietary information with the highest level of discretion.

Business Representation

• Represent the Management Team professionally when communicating with employees, customers, vendors, business partners, and other stakeholders.
• Communicate information and requests on behalf of the Management Team when appropriate.
• Develop and maintain strong relationships throughout the organization.

Business Operations & Coordination

• Assist the Management Team in coordinating day-to-day business activities and priorities.
• Follow up with department leaders and employees regarding projects, deadlines, and commitments.
• Help keep important company initiatives moving forward.
• Coordinate meetings and communications among members of the leadership team.
• Prepare reports, presentations, correspondence, meeting materials, and other executive documents.
• Assist with company events, leadership meetings, customer meetings, and special projects.
• Take ownership of special projects assigned by the Management Team and manage them through completion.

Communication

• Draft, edit, and proofread executive correspondence, presentations, reports, and company communications.
• Ensure important information reaches the appropriate people in a timely manner.
• Handle sensitive or difficult communications with professionalism and diplomacy.