Project Officer

• Full Time, Permanent Role
• Location: Sydney, NSW
• Great Salary + Super + NFP salary Packaging Benefits (salary depending on skills and experience)
• Make a meaningful difference to the lives of Australians in need

Life at Mission Australia

When you join the team at Mission Australia, you become part of a community who are determined to end homelessness and ensure people in need can thrive. United by our Christian purpose and values, we advocate for a fairer Australia, to meet the growing needs of people across the country. Together we’re building hope and possibility for all.

Find out more about us and our purpose.

Your opportunity

Join us at Mission Australia as a Project Officer and play a key role in delivering projects that create lasting impact for people and communities across Australia.

Sitting at the heart of our Enterprise Project Management Office, you will support the coordination and delivery of a wide range of initiatives, from managing project reporting and governance to driving process improvements and embedding change across the organisation. You’ll work closely with Project Managers, business leaders, and service teams, ensuring risks are managed, stakeholders are engaged, and outcomes are achieved.

This is an exciting opportunity to bring your project expertise, problem-solving skills, and passion for making a difference into a role where your work will directly contribute to Mission Australia’s purpose of helping Australians in need thrive.

Your key responsibilities will be to:

• Provide project coordination and support across multiple initiatives, ensuring delivery aligns with Mission Australia’s project management framework.
• Prepare and maintain project documentation including governance reports, status updates, agendas, minutes, logs, and registers.
• Monitor and track risks, issues, dependencies, and decisions, escalating where necessary and supporting proactive problem solving.
• Support change management and stakeholder engagement activities, including preparing communication and training materials.
• Coordinate and streamline project processes, contributing to continuous improvement of Enterprise Project Management Office practices.
• Facilitate meetings and workshops for project streams, ensuring outcomes are captured and shared effectively.
• Manage project reporting and data analysis, including portfolio reporting, budgets, forecasts, and variance tracking.
• Maintain project information systems and tools such as MS Teams, ServiceNow, dashboards, and templates to ensure accurate and accessible project information.

Requirements for success

• At least 2 years’ experience supporting or coordinating complex projects, ideally within large-scale organisations.
• Demonstrated understanding of the project lifecycle, concepts, and terminology, with a proven track record in project coordination.
• Strong skills in preparing reports, documentation, and presentations, with attention to detail and accuracy.
• Experience with project reporting tools (such as ServiceNow) and data analysis, with Power BI and database management experience highly regarded.
• Proficiency in Microsoft Office Suite (Project, Outlook, Teams, SharePoint, PowerPoint) with advanced skills in Excel and Word; Visio experience desirable.
• Strong problem-solving, analytical, and time management skills, with the ability to stay focused and deliver results under pressure.
• Excellent interpersonal and communication skills, with the ability to build effective relationships across diverse stakeholders.
• No formal qualifications required; however, Project Management qualifications (such as PRINCE2, PMBOK or Agile) will be highly regarded.

Before starting work with us, you will need to undertake a national police history check, qualifications, and referee checks, and have a clearance to work with children/vulnerable people.

Your benefits

• Rewarding work – every day you know you’re making a real difference
• Not-for-profit salary packaging, reducing your tax (details via AccessPay)
• Free external, confidential counselling and access to chaplaincy support
• Volunteering opportunities 
• Opportunity to purchase additional annual leave 
• Extra leave including: Mission Australia Thank You Day & Work Anniversary Day off

Our culture  

Our innovative and inclusive culture will ensure you feel valued at Mission Australia as you help Australians in need and develop in your career.  

We prioritise the safety and wellbeing of everyone, both within our team and the individuals we serve.

We are committed to creating a diverse and inclusive working environment. We actively support and encourage people of all backgrounds; gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible. So, whoever you are, if you’re skilled and actively support our purpose and values, you would be welcome at Mission Australia.

If you live with disability and require support to submit your application, please email [email protected] or visit our Careers page for additional contact details.

We strongly encourage applications from people who identify as Aboriginal or Torres Strait Islander. For culturally safe support or assistance with your application, please contact us at [email protected]  

How to apply

Click ‘Apply’ and send your application today!

As a committed Circle Back Initiative employer, we will respond to your application.

Applications are shortlisted as they are received. Please apply as soon as possible to be considered. Thank you