Executive Assistant

Responsibilities

This is a fully onsite position in Chicago.

 

Why You’ll Love This Role:

• Full-time, permanent position with a trusted employer.
• Comprehensive benefits package including medical, dental, vision, and a competitive 401(k) plan.
• 401(k) with a 50% match up to the first 10% contribution, helping you plan for a secure future
• Paid training and professional development opportunities to grow your HR expertise and advance your career.
• Tuition reimbursement, wellness programs, and generous paid time off to support your personal and professional well-being.
• Engage in a collaborative, people-first culture with appreciation events, recognition programs, and team-building activities throughout the year.

Position Responsibilities: 

• The Executive Administrative Assistant will support the Commercial Leadership Team, requiring a self-motivated, honest, and professional individual who can handle confidential matters with discretion, urgency, and strong attention to detail 
• You will manage active calendars, book complex travel, coordinate internal and external meetings, and handle diverse administrative duties with discretion 
• You will prioritize conflicting needs, handle matters proactively, and ensure successful completion of tasks with minimal supervision 
• You will prepare email notifications, create calendar reminders, pre-fill investment documents, and manage data rooms and investment portals 
• Other duties as assigned 

Qualifications

Required Education and Experience:  

• Bachelor's Degree with 4 to 6 years related experience or High School Diploma/General Education Degree with 7 to 9 years experience

Preferred Education and Experience: 

• Bachelor’s Degree 

Essential Information for Our Employees

At the Reyes Family of Businesses, our Total Rewards Strategy prioritizes the holistic well-being of our employees, and our compensation philosophy embraces diverse factors for fair pay decisions, valuing skills, experience, and the needs of our business. Company policy prohibits discrimination and harassment against any applicant or employee based on any status or basis protected by applicable law. In addition, the Company is committed to providing reasonable accommodation to applicants and employees in accordance with applicable law. Please note, if you are an employee in the US moving from one position to another, you may be subject to additional background screening based on the requirements of the new role.