Executive Assistant

Description

JOB DESCRIPTION: 

The Executive Assistant will provide high-level administrative support to the President and Executive team with professionalism and in a manner that reflects positively on the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Manage sensitive matters with confidentiality and discretion, especially decisions directly impacting the operations of the company.

• Sustain a daily calendar of meetings and events; schedule and attend meetings on behalf of executives, taking notes and recording minutes.

• Organize complex calendars and schedules, resolving any scheduling issues.

• Plan and coordinate company events and culture/philanthropy activities.

• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.

• Arrange travel and accommodations for members of the Executive Team; prepare expense reports.

• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to appropriate staff.

• Draft and prepare correspondence for internal announcements, leadership meetings, and organizations that executives are involved with.

• Receive incoming communication or memos on behalf of the Executive Team, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.

• Conserve the time for members of the Executive Team by reading, researching, collecting, and analyzing information as needed in advance.

• Perform office tasks including maintaining records, ordering supplies, sorting and distributing mail, etc.

DEPARTMENT JOB FUNCTIONS: 

• Integrate Company’s Vision in daily work operations.

• High level of responsibility regarding use of company resources.

• Use of excellent ethical business practices and good judgment in dealings.

• Promote positive teamwork with ability to work in self-directed work environment.

• Sustain detailed product knowledge for existing and new products.

• Maintain system knowledge of internal software.

• Maintains an organized work environment.

• Remain current regarding Pleasurecraft Engine Group’s Goals & Missions and ensure compliance in area of control.

• Effective stewardship of the Company’s financial resources.

PREFERRED ATTRIBUTES: 

• Has a strong business sense and can decipher priorities and make sound judgment calls when needed.

• Ability to function well in a high-paced environment; perform additional duties as assigned by the Executive Team.

• Able to interact with people of all levels in a confident, professional manner.

• Demonstrate ability and temperament to work with sensitive information.

• Have team-oriented experience and approach.

• Dedicated to meeting the expectations of the President and other members of the senior staff.

• Ability to think outside of the box with a sense of urgency.

Requirements

SKILLS AND QUALIFICATIONS: 

• Associate degree in a business-related field of study or equivalent level of experience

• 3-5 years of experience in a professional office setting

• Experience in a manufacturing setting preferred

• High level of interpersonal skills to handle sensitive and confidential situations

• High level of written and verbal communication skills

• Advanced user of MS Office solutions

• Experience in internet research

• Good problem-solving skills

• High attention to detail in composing, typing and proof-reading materials

• Demonstrated ability to handle multiple tasks, establish priorities and meet deadlines

• A professional demeanor with positive customer service to internal and external customers