Executive Assistant

Description

About Us

Play On Philly (POP) is a leading nonprofit organization that provides transformative music instruction to K-12 students in communities with limited access to formal music education. Through our work, we help children and youth in Philadelphia aspire to academic and social success, realize their full potential for growth, and become instruments of change in their communities. As we approach the end of our 15th year, we are expanding our impact through multiple sites, vibrant partnerships, and a host of public performance opportunities throughout the region. 

We don’t just teach music: We transform lives!

The POP team is a deeply committed and collaborative team, working in close partnership to advance the organization’s mission. Many team members have been with POP for 10 years or more—a testament to the strength of the organizational culture and the talented, thoughtful leadership that has fostered both loyalty and professional growth.

Position Summary

We are seeking a proactive, experienced Executive Assistant to serve as the trusted, right-hand person supporting our Executive Director and Senior Leadership Team. By anticipating needs, navigating competing priorities, strengthening communication across the organization, and ensuring details are executed seamlessly, you’ll enable our team to remain focused on leading the organization effectively and advancing opportunities for youth in our communities. If you’re looking to work with an inspiring team to make a lasting life-changing impact on the lives of hundreds of students and their families, we want to hear from you! 

Key Responsibilities

• Executive Leadership Support
• Board Relations & Governance
• Development Department Support
• Organizational Culture & Staff Engagement
• Cross-Department Collaboration & Special Projects 

Requirements

We are looking for someone with sound judgment, discretion, and the ability to manage complex, shifting demands while maintaining a high standard of professionalism and execution. The right person is highly organized, adaptable, and resourceful, with a calm, solutions-oriented approach. In addition, we require the following skills/abilities:

• 4+ years of administrative experience supporting senior executives or C-Suite leaders in a fast-paced, mission-driven environment
• Exceptional written and verbal communication skills
• Ability to prioritize multiple projects quickly and accurately 
• Strong organizational skills and attention to detail, with a keen eye for polished deliverables
• Proven ability to build strong cross-functional relationships
• High level of discretion in maintaining confidentiality with sensitive information and materials

Salary & Benefits

This position has an annual salary range of $58,000 - $70,000 (commensurate with experience). We offer a generous benefits package including paid time off and holidays, a SIMPLE IRA retirement plan with 3% matching contribution, group medical insurance, and contributory dental, disability, and life insurance coverage. 

Work Environment 

• Hybrid schedule: 1-2 days per week onsite in Center City 
• Travel within the greater Philadelphia area 
• Ability to lift and carry event materials (up to 35lb)  
• Must be available for occasional evenings and weekend events, with Winter and Spring concert seasons being particularly busy times of year

Commitment to Inclusive Hiring 

POP is committed to being a diverse and inclusive workplace and is actively trying to attract a wide pool of candidates. Discrimination against race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information is both illegal and against our organization’s values. POP is working to understand who is applying to our open positions. Your responses will help us to evaluate and improve our current practices. If you feel comfortable volunteering your demographic details strictly for informational purposes, you will be invited to respond to the optional section in the job application.  

Our community  

POP is rooted in the community of Philadelphia. We welcome all applicants and invite our local community members to apply. We want to hear from you!  

Cover letter and resumé required.