Booking Manager | Regent Bank Amphitheatre

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

THE ROLE
The primary responsibilities are to book and develop events and manage event files. Candidate must be an initiative-taker, highly motivated, extremely organized and have a great personality.

Essential Duties and Responsibilities

• Establishes and maintains relationships with key touring industry professionals, including agents, managers, promoters, and producers.

• Manages calendar, including adding, editing and/or removing events and event holds, and responds to building availability requests in a timely manner.

• In collaboration with facility departments, research and prepare data that supports the booking efforts for specific artists, shows and events.

• Lead the creation of memorable venue experience for artist and tour personnel.

• Obtain information from various agencies on talent availability for events.

• May require attending conferences/trade shows (IEBA / Billboard)

• Generate new business through cold calling and leads generated by attending networking meetings.

• Monitor ticket counts, on sale ticket counts and final show settlements.

• Compiling and maintaining all event show folders with contracts, Certificates of Insurance, and general event correspondence, including final artist and venue settlement information

• Assist in the preparation and design of promoter guides, advertisements, and other promotional materials.

• Develop and maintain a productive working relationship with all facility departments.

• Aggressively promotes the use of the facilities to maximize its utilization.

• Negotiates lease agreements as determined necessary and in the best interests of the facilities.

• Establishes and maintains effective working relationships with the Client/Contract

• Administrator, boards, tenants, government departments and agencies, entertainment/convention industry, community, and civic organizations to encourage continual and regular use of the facilities.

• Assists and coordinates with the development of the annual operating calendar, activity schedules, projections for attendance and/or revenue.

• Conducts post-event operational and financial review and analysis.

• Supports/assists Regional General Manager with coordination of Regional Booking Group(s) on regular basis.

• Works with agents, mangers, promoters, and producers to book concert, non-concert events, family shows, and other venue content in order to maintain calendar fulfillment.

• Live event coverage as needed.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Bachelor's degree from four-year college or university in Business, Advertising or Marketing or related field preferred.

• Or equivalent combination of education and experience required.

• Minimum of three (3) years' experience booking large scale events and collaborating directly with agents and promoters within the industry.

Skills and Abilities

• Excellent written and verbal skills, organizational ability, and interpersonal skills

• Understanding of the music and performance industry

• Professional presentation, appearance, and work ethic

• Computer skills including Microsoft office and other marketing specific programs.

• Ability to work with and maintain highly confidential information.

• Ability to work simultaneously with a broad variety of internal and external vested interest groups to foster a cooperative environment.

• Ability to anticipate problems and implement immediate corrective action.

• Ability to perform effectively under significant pressure typically associated with meeting the demands and timetables of the entertainment industry.

• Strong orientation towards hospitality/customer service for the meeting, convention, and entertainment industry

• Basic knowledge of facility operating standards, building maintenance, custodial, personnel and office management

Other Qualifications

• Ability to prioritize multiple projects and meet strict deadlines.

• Ability to work under minimal supervision.

• Ability to work and lead in a team environment.

• Ability to work flexible hours, including nights, weekends, and holidays in addition to normal business hour as needed.

• Must have professional attitude and appearance.

• Some travel required.

• Background and Credit Checks will be required as condition of employment.

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: Regent Bank Amphitheater Broken Arrow, OK

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.