- Location
- worldwide
- Workplace
- Remote
- Type
- Full-time
- Department
- Operations
- Source
- Breezy HR
Description
About us
Growthub is a creative agency that makes high-performing paid ad creatives for brands that want to scale. We specialize in "stealth creatives": podcast clips, street interviews, skits and authority-led educational ads that feel like native social content rather than typical UGC.
We run the full creative process in-house, from customer research and creative strategy to filmmaking, direct response editing and data-led iteration. Brands we have worked with include Shapermint, Obvi and MamaBird, and we have scaled clients such as an AI SaaS app past $1M/month in ad spend.
As we grow, the Founder needs a right hand who can turn how things get done today into clear, repeatable systems.
About the role
This is not a traditional inbox-and-calendar EA role. You will work side by side with the Founder every day, watching how they work, spotting what repeats, and turning it into documented processes, automations and AI-powered workflows.
You will join an existing part-time assistant who will continue to support a few hours a day. You will be the full-time owner of the Founder's operations, available during ET business hours.
Key responsibilities
Shadow and systemize
- Sit in on the Founder's daily work (calls, reviews, planning, client and team communication) and map what they actually do.
- Identify recurring tasks and decisions, then write them up as clear SOPs, checklists and templates.
- Hand off documented processes to the team and make sure they are followed.
Automate and apply AI
- Build automations that remove manual steps across our tools (project management, docs, Slack, email, CRM, forms).
- Design and test AI workflows (Claude, ChatGPT and similar) for research, briefs, summaries, reporting and admin.
- Keep a living library of prompts, automations and workflows, and improve them over time.
Project and executive support
- Track the Founder's priorities, projects and deadlines, and follow up with the team so nothing slips.
- Prepare agendas, take notes and turn meetings into action items with owners and dates.
- Manage the Founder's calendar, inbox triage and day-to-day admin.
- Coordinate with the part-time assistant on handovers and shared tasks.
Requirements
- Project management background: 2+ years running projects, timelines and multiple stakeholders.
- Agency experience is a must: you have worked in or with a creative, marketing or advertising agency and understand client deadlines, revisions and production workflows.
- Excellent written and spoken English, clear, confident and professional.
- Available full time during US Eastern Time (ET) business hours.
- Hands-on with AI tools and comfortable experimenting with new ones.
- Strong process mindset: you naturally document, simplify and improve how work gets done.
- Highly organized, proactive and comfortable working directly with a fast-moving founder.
- Reliable internet connection and a quiet workspace.
Nice to have
- Experience with automation platforms such as Zapier, Make or n8n.
- Familiarity with Notion, Slack, Google Workspace and similar tools.
- Exposure to video, ad or content production workflows.
- Previous EA or chief-of-staff experience supporting a founder or executive.
How to apply
Apply through our careers page and include:
- Your CV or LinkedIn profile.
- A short note (max 200 words) on the agency you worked with and one process you built or improved there.
- One example of how you have used AI or automation to save time at work.
- A 2 minute Loom or voice recording introducing yourself in English.
Applications without the agency experience note or the recording will not be reviewed.