Accounting Officer

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·     Ensure accurate processing, recording and reporting of activities for assigned client/vessels.

·     Prepare the following:

a.     Journal Vouchers for process allotment except for Regular allotment.

b.     Allotment agreement;

c.     Computation of monthly allotment payroll based on allotment agreement including any changes with reference to e-mail advice or letters from principal, the vessels' masters or allotment listing;

d.     Covering/Authorization letter to the Bank to transfer allotment remittance to allottees' accounts of all assigned vessels

e.     Payslip of crewmembers;

·     Update report-List of Allotment Forwarded to Bank

·     Answer email and letters received from crew and beneficiaries.

·     Attend to inquiries affecting seafarers' allotment, wages and other benefits.

·     Maintain working file per vessel to ensure all transactions affecting vessel are captured.

·     Prepare and monitor schedule of deductions to seafarers e.g. advances to company, etc.

·     Ensure that all bank communication regarding allotment (incomplete information, etc) is immediately attended.

·     Reconcile the vessel's monthly wages account with actual allotment processed.

·     Assist the Crew Payroll Accountant in the preparation of fund request related to allotment.

·     Responsible for the proper filing in vessel files of the following:

a.     Copies of approved seafarer's application and agreement for monthly allotment;

b.     Allotment and other payments document;

c.     Emails/letters concerning crew allotment;

d.     Wages account of crew;

e.     Allotment payroll;

f.           Crew authorization to deduct from allotment;.

·     Participate in duties as agreed to contribute to the Annual Operating Plan of WSBMI.

·     Participate in emergency contingency activities as per contingency manual.

·     Contribute to the company’s continual safety/quality improvement initiative.

• Prepare SAP vouchers, ZFI & PDF summary of various crew claims (e.g. travel allowances) & DMW documentation liquidations.

• Perform other lawful orders of the Management.

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