Real Estate Manager - Lease Administration

Job Family:

Travel Required:

Clearance Required:

What You Will Do:

The Real Estate Manager - Lease Administration will support the FBI related projects to include but not limited to lease and real estate management, portfolio analytics, space management, and facilities management of a large and complex facility portfolio.

Responsibilities include, but are not limited to:

• Input, maintain, organize, and report on information regarding lease dates, dollar values, and financial accounting transactions into a lease management software database.

• Prepare, process, and reconcile accounts receivable and accounts payable transactions to ensure accurate and current lease information is maintained.

• Assist manager in resolving critical issues for clients by researching and gathering information about payment transactions, lease terms and other relevant items as requested.

• Prepare lease abstracts and edit them for accuracy.

• Edit narratives to support computer generated reports. Provide narratives on monthly variance reports. Provide lease analysis and interpretation of lease information to clients. 

• Track payables and receivables associated with the leases in portfolio. Process client rent rolls utilizing the database. Prepare export files and sends to accounting for payables processing. 

• Prepare invoices for subtenants, reconciles subtenant accounts, reviews incoming invoices for errors/accuracy with lease document and ensures correct coding. 

• Perform annual operating expense reconciliations, monitor audit windows and audit requirements contained in the lease documents. 

• Assist manager with preparation and distribution of periodic and ad hoc reports in a timely, accurate manner. 

• Run standard reports for management review and runs ad hoc reports with assistance. Assist with the design of reports utilizing a variety of software tools. 

• Prepare and distribute critical date reports; maintain tickler system for tracking important dates and tasks. 

• Create and maintain client lease files ensuring they contain current, accurate information. 

What You Will Need:

• An ACTIVE and MAINTAINED "TOP SECRET" Federal or DoD security clearance

• Bachelor's degree

• FOUR (4) or more years of experience managing real property, facilities, or asset portfolios supporting federal agencies and/or federal contractors

What Would Be Nice To Have:

• Ability to provide efficient, timely, reliable, and courteous service to customers

• Ability to respond to sensitive issues

• Advanced knowledge of financial terms and principles

• Ability to calculate intermediate figures such as percentages, discounts, and commissions; ability to conduct advanced financial analysis

• Ability to comprehend, analyze, and interpret complex documents

• Ability to solve problems with organizational objectives in mind

• Advanced analytical and quantitative skills

• Intermediate to advanced skills with the Microsoft Office Suite

• Decisions made with thorough understanding of procedures, organizational policies, and business practices to achieve general results and deadlines

• Real estate license preferred

• CPM or RPA professional designation or candidacy preferred

• Degree in Accounting, Finance, or Real Estate preferred

• Experience managing Federal leasehold and/or real estate portfolios to include financial management and experience in government accounting systems

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Position may be eligible for a discretionary variable incentive bonus

• Parental Leave and Adoption Assistance

• 401(k) Retirement Plan

• Basic Life & Supplemental Life

• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts

• Short-Term & Long-Term Disability

• Student Loan PayDown

• Tuition Reimbursement, Personal Development & Learning Opportunities

• Skills Development & Certifications

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Emergency Back-Up Childcare Program

• Mobility Stipend

About Guidehouse

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [email protected]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or [email protected].  Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse.  Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact [email protected]. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.