- Location
- 1 Powerhouse HO - HR - AGS, Malaysia
- Type
- Full-time
- Department
- Human Resources
- Experience
- 1+ years
- Source
- Workday
Description
ALBS is an Air Liquide entity in Kuala Lumpur, regrouping for the APAC scope its Business Service Centers (Kuala Lumpur and Shanghai) as well as the two Global Functions (IT, Digital and Procurement). Designed to derive optimal value by better leveraging technology, people and competencies, the ultimate goal is to boost efficiency and deliver outstanding and sustainable performance while keeping a strong focus on customer centricity. This Organization is striving for excellence, adopting the Best in Class models to deliver value through simplification and standardization of processes, while adhering to Internal controls and compliance requirements.
How will you CONTRIBUTE and GROW?
HR Systems & Onboarding Operations
Upload and meticulously verify new hires' mandatory documents and personal information within the central Human Resources Information System (myHR).
Advance approved candidates to the "Ready for Hire" stage within the applicant tracking workflows to trigger subsequent onboarding actions.
Execute employment contract extensions accurately and efficiently through the myHR platform.
Facilitate local identification creation for new employees to ensure timely and secure access to organizational systems.
Administer the hiring workflows and documentation required to successfully transition temporary staff into permanent positions.
Process candidate registration procedures securely within designated operational systems.
Candidate Experience & Logistics
Manage expense reimbursements for candidates by collecting and verifying required documentation via email, and raising internal service requests (e.g., ServiceNow tickets) to finalize payments.
Coordinate the global deployment of new hire welcome kits by confirming orders, maintaining proactive communication with merchandise vendors, and requesting the necessary purchase orders or purchase requisitions.
Compliance & Background Screening
Initiate pre-employment background and medical clearance requests for incoming employees across applicable regional markets.
Perform Partner with HR and TA to ensure dedicated compliance reviews (KD Prevent checks) and oversee associated certification procedures to consistently uphold internal regulatory standards.
Vendor Management & Financial Administration
Establish new vendor profiles and process the renewal of existing vendors within the corporate approved supplier directory.
Process recruitment-related invoices using designated regional financial and procurement platforms (including COUPA, EPIC, SAP, and CTS) in strict accordance with entity-specific corporate guidelines.
Are you a MATCH?
Education & Experience: Bachelor’s degree in Human Resources, Business Administration, or a related discipline, paired with 1 to 3 years of professional experience in HR administration, talent acquisition coordination, or within a shared business services environment.
Technical Skills: Solid proficiency utilizing Applicant Tracking Systems (ATS) and Human Resources Information Systems (HRIS, such as myHR). Familiarity with service ticketing platforms (e.g., ServiceNow) and financial/procurement software (e.g., COUPA, SAP, EPIC) is highly desirable. Strong working knowledge of the Microsoft Office suite.
Soft Skills: Exceptional organizational capabilities with a meticulous eye for detail. Strong cross-cultural communication skills, a proactive and customer-centric mindset, and the ability to manage multiple priorities effectively in a fast-paced, matrixed global environment.
Language Requirements: To effectively support our diverse regional operations from the Malaysia-based business service center, candidates must possess the following language proficiencies:
**Mandatory Fluency: English and Malay (written and spoken) to ensure seamless daily communication with the local team and effectively support the broader Southeast Asia (SEA) market.
**Additional Professional Proficiency: Korean & Mandarin (Traditional and Simplified) to review localized documents, process country-specific requests, and support regional stakeholders across the wider APAC region.
Other Information:
Office Location: Level 17, 1Powerhouse
Accessible via MRT & LRT 3 (Bandar Utama station)
#LI-ML1
About Air Liquide
A world leader in gases, technologies and services for Industry and Health, Air Liquide is present in 78 countries with approximately 64,500 employees and serves more than 3.8 million customers and patients. Oxygen, nitrogen and hydrogen are essential small molecules for life, matter and energy. They embody Air Liquide’s scientific territory and have been at the core of the company’s activities since its creation in 1902.
Our Differences make our Performance
At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.
We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.
