Grant & Contract Specialist

Job Profile:

Research Contract Specialist 2

Job Family:

Research Contracts

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Responsible for negotiating terms, conducting in-depth compliance reviews, and providing grant and contract guidance to stakeholders. Also, responsible for collaborating with stakeholders to ensure efficient grant administration and adherence to regulatory requirements.

Job Description:

Salary Range: $48,600 - $52,000 per year; DOE

Job Description

The primary focus of the Grant & Contract Specialist position is to support one or more functional areas through payment management activities to ensure compliance with all applicable university, sponsor, ABOR, state and federal requirements, standards and regulations. This position is a member of the Cash Management group within the Post Award - Fiscal Oversight Team. This is an entry level position which receives close supervision and direction to support project accounting and cash management, cost analysis and compliance. This position follows standard practices and procedures to analyze situations, resulting in the completion of needed payment management activities.

Essential Duties

Works in conjunction with the team to ensure timely and accurate post-award accounting of all cash management activities.

May be asked to engage in any of the following activities:

• ACH wire and check identification and deposit

• Assist with Treasury deposits, Arizona State University Foundation draws, sponsor refunds, completion of needed journal transactions, local cost share and revenue recognition oversight.

• As a resource, may interact with sponsors and staff to resolve problems and correct errors in fund management to ensure timely collection and processing of revenue.

• Maintains all applicable project records and files; decides proper handling of financial transactions

• Approves transactions within designated limits.

• May recommend changes to methods or procedures to management, utilizing knowledge of accounting principles and practices.

• In addition to the Essential Duties and Functions listed above, a Grant & Contract Specialist works with their supervisor to prioritize and manage time. This position supports a customer group and works with other internal university contacts. May assist with data gathering and initial analysis under direction of a senior staff member.

Desired Qualifications

• Experience working in accounting systems/software and a developed understanding of accounting practices.

• Experience with grants/contracts and fiscal grants management.

• Working knowledge of Microsoft Office Suite and comfort working in basic computer applications and information dissemination technology.

• Good collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone.

• Experience in establishing and maintaining effective working relationships along with the ability to work effectively within a structured team.

• Ability to work under close supervision, receive detailed instructions and effectively respond to routine situations.

• Ability to provide ideas and recommendations to resolve routine issues based on an understanding of the requirements.

Working Environment

• Climate-controlled office setting subject to extended periods of being in a stationary position.

• Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer. 

Department Statement:

Driving Requirement:

Driving is not required for this position.

Location:

Off-Campus: Scottsdale

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$27429.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.