Senior Program Officer (Contract/Grant Manager) - 1165 - Anticipated Vacancy

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

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MAINE OFFICE OF COMMUNITY AFFAIRS

SENIOR PROGRAM OFFICER - AMERICORPS

(CONTRACT/GRANT MANAGER)

-ANTICIPATED VACANCY-

Opening Date: August 26, 2026

Closing Date: End of the day on September 09, 2026

Location: Augusta

Position Number: 09510-1165

Position Type: Full Time/Year-Round

Class Code: 0342

Grade: 27 (Supervisory)

Salary: $63,481.60 - $89,648.00 Per Year*

*(This includes a 2.5% Salary Adjustment)

Interested candidates will need to submit a Direct Hire Application, along with a Cover Letter, and detailed Resume*

*For us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.

BRIEF JOB DESCRIPTION: Volunteer Maine seeks a mission-driven professional to provide senior-level oversight and leadership of Volunteer Maine’s AmeriCorps portfolio, fostering a supportive, collaborative grantor–grantee relationship that balances accountability with responsive support and a shared commitment to program success. The position is responsible for the day-to-day administration of grants from pre-award through closeout and is responsible for contract development, compliance determinations, monitoring, documentation review, performance oversight, with portfolio oversight calibrated based on program risk, size, and organizational capacity. The position will provide supervisory oversight of the Grants Officer involved in the AmeriCorps grants compliance.

The position also leads core grantmaking processes in coordination with the Executive Director, including development of Requests for Applications (RFAs), management of competitive review processes, issuance and revision of grant agreements, and incorporation of annual federal and Commission policy updates. In this capacity, the position exercises substantial independent judgment in regulatory interpretation, allowability determinations, and risk assessment.

In addition to core administrative responsibilities, the role provides targeted technical assistance to strengthen grantee performance and reduce compliance risk. Technical assistance will be delivered in a manner that balances attentive listening, adaptability, and responsive support to grantees, rather than routine training delivery. The Senior Program Officer will also support the Executive Director in strengthening outreach and partnership strategies to grow participation in AmeriCorps programs.

Key Tasks:

• Oversee AmeriCorps grants from award through closeout, including contracts, amendments, documentation review, and compliance determinations.
• Perform risk assessments, lead desk and on-site monitoring, issue findings, and ensure corrective actions and audit readiness.
• Oversee staff involved in grant monitoring and compliance, including workload direction, review, and performance support.
• Develop RFAs, manage competitive review processes, analyze applications, and support issuance and revision of grant agreements.
• Provide technical assistance to grantees and collaborate with leadership on outreach strategy and AmeriCorps program development.

For questions specific to the position, please contact Brittany Gleixner-Hayat at: [email protected] 

MINIMUM QUALIFICATIONS: An eight year combination of education, training, and or progressively responsible experience in procurement support, contract/grant compliance.

Preferred skills include the following:

• Experience managing federal or federally funded grants, particularly AmeriCorps or other national service programs.
• Demonstrated knowledge of federal grant regulations, compliance requirements, and fiscal allowability standards.
• Experience conducting risk assessments, monitoring, and compliance reviews.
• Experience directly supervising staff, assigning work, reviewing performance, and building team capacity – ideally in grants, compliance, or program administration context.
• Ability to support grantees through responsive, adaptive technical assistance while maintaining accountability and strong working relationships in a regulatory setting.
• Strong relationship-building skills with the ability to work collaboratively with diverse stakeholders including nonprofits, educational institutions, municipalities, and community organizations.

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 
• Health Insurance Coverage– The State of Maine pays 85%-100% of employee-only premiums ($12,213.60-$14,369.04 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.  
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. 
• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value). 
• Retirement Plan– The State of Maine contributes at least 14.06% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  
• Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense. 
• Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. 
• Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office. 
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.  
• Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

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Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

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