Executive Assistant w/ Legal Experience (EA-0826-3)

MOVE Your Business is proud to represent Geraci LLP, an American-based law firm focused exclusively on representing private lenders. Geraci LLP provides comprehensive legal services to private lenders throughout the United States, including customized loan documentation, regulatory compliance, and risk mitigation. Their mission is to support private lending professionals with practical, forward-thinking legal solutions that enable confident decision-making and sustained growth.

On behalf of Geraci LLP, we are seeking a highly organized and proactive Executive Assistant with legal experience to provide high-level administrative and executive support to an attorney. This role is ideal for someone who understands the pace and demands of a legal environment, is comfortable working with confidential and time-sensitive information, and can independently manage calendars, correspondence, documents, and follow-up items.

Benefits:

• Competitive salary
• Strong support system
• Salary increase starting in your first year of employment (based on performance)
• Health benefit ($30/month)
• Training materials for upskilling are provided
• Paid holiday leaves (depending on the holidays that the client observes)
• Paid sick leaves
• Paid planned leaves
• Internet Allowance ($25/month)

Key Responsibilities:

• Executive & Administrative Support
  • Manage the attorney’s calendar, meetings, appointments, and scheduling across multiple time zones.
  • Monitor and prioritize the attorney’s inbox, correspondence, deadlines, follow-ups, and action items.
  • Proactively flag overdue or pending items and follow up with the attorney, clients, and stakeholders to keep work moving.
  • Prepare meeting materials, reminders, notes, and follow-up items while maintaining confidentiality and discretion.

• Legal & Document Support
  • Prepare, format, revise, proofread, and organize legal and business documents, including engagement letters, retainer agreements, corporate formation documents, loan documents, and closing checklists.
  • Provide advanced Microsoft Word support, including styles, section breaks, headers/footers, Track Changes, formatting cleanup, cross-references, tables of contents, and template management.
  • Coordinate document execution, distribution, and electronic signatures through platforms such as DocuSign and Adobe Sign.
  • Maintain organized document and file management systems.

• Client & Transactional Support
  • Draft professional client-facing correspondence in the attorney’s voice and communicate effectively with clients, attorneys, lenders, business owners, and other stakeholders.
  • Support client intake and onboarding, including follow-up on missing information, documents, and signatures.
  • Provide administrative support for entity formation, fund formation, securities filings, loan documentation, licensing, and other transactional matters.
  • Assist with UCC filings, county recorder submissions, and EDGAR/SEC filings, including Form D filings, as needed.
  • Track transaction requirements, filings, deadlines, and closing deliverables to ensure matters stay on schedule.

• Ad Hoc & Special Projects
  • Handle ad hoc administrative, legal, operational, research, and special projects as assigned.
  • Prepare spreadsheets, trackers, reports, presentations, summaries, and other materials as needed.
  • Assist with process improvements and time-sensitive assignments.
  • Take on additional responsibilities as priorities change and support the attorney and firm wherever needed.

Requirements & Qualifications:

• 3+ years of executive assistant, legal assistant, paralegal, or administrative support experience, ideally supporting an attorney or C-suite executive.
• Prior experience working in a law firm, title company, escrow, lending, real estate, or related professional services environment.
• Working familiarity with legal documents and terminology, including engagement letters, retainer agreements, corporate formation documents, loan documents, and closing checklists.
• Strong calendar and inbox management skills, including the ability to manage competing priorities across multiple time zones.
• Advanced proficiency in Microsoft Word, including styles, section breaks, headers/footers, Track Changes, formatting cleanup, cross-references, tables of contents, and template management.
• Proficiency in Microsoft Office, particularly Outlook and Excel.
• Excellent written and verbal communication skills.
• Ability to draft polished, professional client-facing correspondence in an attorney's voice.
• Strong follow-through and ability to manage multiple open items simultaneously.
• Two professional references and a valid criminal background check issued within the last 60 days are required for all successful applicants.
• Completion of intake paperwork, including submission of a valid tax identification number (e.g., Social Security Number, Social Insurance Number, or the country’s equivalent), is required prior to onboarding.

Preferred Qualifications

• Familiarity with UCC filings and county recorder submissions.
• Experience with EDGAR/SEC filing portals, particularly Form D filings.
• Exposure to transactional legal work, including entity formation, fund formation, securities filings, loan documentation, and licensing.
• Experience with client intake and onboarding workflows.
• Familiarity with DocuSign, Adobe Sign, or similar e-signature platforms.
• Experience working with legal practice management or document management systems.
• Experience supporting attorneys involved in lending, real estate, corporate, securities, or transactional matters.

Working Hours:
Full Time (40 hours per week)
Monday through Friday, 8:00 a.m. - 5:00 p.m. Pacific Time

Pay: $800 + $55 Allowance per month

About Us:
MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we’re committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.