Executive Team Assistant

About the client

As the world's pioneering local delivery platform, their mission is to deliver an amazing experience, fast, easy, and to your door. They operate in over 70+ countries worldwide, powered by tech, designed by people.

About the role

They are seeking a bright, self-motivated and enthusiastic Team Assistant to support their Singapore based team in an exciting and fast paced role.

The ideal candidate will be used to managing constantly changing diaries and travel, flexible in approach and able to change direction at a moments notice. You will enjoy the challenge of a busy environment, with lots of ambiguity, problem solving and continuous learning. You will have high standards in your work, with excellent attention to detail and you will go above and beyond to help the team operate more efficiently.

Youll join a high performing team of paralegal assistants who are responsible for providing exceptional support across the company. The purpose is to increase the productivity of their senior executives and help contribute to accomplishing their business goals as well as improving departmental culture and process efficiency.

If you're a creative problem solver who is hungry for a new adventure, an international workplace is waiting for you in the heart of Kuala Lumpur!

Key Responsibilities

• Organising and coordinating meetings, workshops, and team events for our VP Legal
• Support a positive and collaborative team culture by reflecting the company's values in daily interactions. Help maintain smooth communication across the teams
• Acting as an interface between different teams and external partners, ensuring smooth information flow
• Driving internal events and administrative office tasks
• Assisting with planning and booking business trips, including expense reporting for their VP Legal & for two Senior Directors
• Develop and maintain solid working relationships with key stakeholders to effectively deliver seamless administrative support service to the business.
• Building #One Team with our the group companies and Regional Assistant Team

Qualifications

• Minimum 3 years work experience supporting management
• Excellent communication skills ensuring that tact, discretion and diplomacy are at the forefront of your interactions
• Excellent written and communication skills in English
• Experience in working with teams in multiple locations and time zones
• Highly professional individual, driven, resourceful, detail oriented and happy to work in a fast paced, dynamic office where you have to think outside the box and provide an exceptional level of service and solutions
• Customer-focused, solution-oriented, discreet and resilient with excellent organizational and multitasking skills
• Natural relationship builder and have impeccable stakeholder management skills
• Pro-active, pragmatic and personable individual who enjoys interaction with diverse groups of people

Nice to have:

• Experience providing administrative support to a General Counsel or other senior legal executives
• Previous work in a Legal Team Assistant role or within a legal department would be a plus