Project Coordinator

Bassett Mechanical is a 3rd generation family-owned company that provides custom-built industrial refrigeration, HVAC, plumbing, metal fabricating and preventative maintenance service solutions to customers throughout the United States and the world. It is not only a great place to grow and thrive in your career. It is a place to truly belong. As a member of the Bassett Mechanical Team, you'll enjoy a competitive compensation and benefits package and many professional growth opportunities. From the moment you're hired, to the day you retire, you're a part of our Bassett Mechanical Team. 

Position Purpose

Act as administrative support to the project management staff to facilitate and coordinate all paperwork and related administrative items.

Position Responsibilities

Primary Responsibilities:

• Create and distribute closeout manuals, includes procuring internal & external closeout materials as well as box app use.
• Create foremen and project start up manuals.
• Coordinate and finalize warranty resolution and open warranty consideration in MC.
• Coordinate and finalize QAF (Quality Action Form) resolution.
• HVAC Controls project support (Balancing reports, Kohler reports, job numbers, etc)
• Secondary Responsibilities:
• Create, distribute, and ensure compliance of subcontracts as requested by project managers.
• Coordinate and complete all necessary ISO paperwork required for each project, upon request from Project Manager.
• Work closely with the Project Managers to monitor all financial reports for any inconsistencies and collaborate with PM for any adjustments to be made.
• Implement spreadsheets or other related materials for labor tracking on projects as needed and follow up with foreman/project manager to keep up-to-date and accurate information.
• Update project manager schedule on a weekly basis.
• Research & obtain paperwork associated with acquiring permits, registrations, etc. and provide it to the project manager.
• Assist others in department with metrics, bid summaries and spreadsheets as needed related to projects, lean events, department goals, etc.
• Develop, review, update and add work instructions and forms to Sharepoint.
• General administrative duties including running reports, typing, maintaining reports/documents, copying, ordering materials and/or supplies, creating documents/spreadsheets, scheduling internal meetings and registering employees for seminars/training, etc.
• Coordinate project schedules as needed using MS Project or similar software product.
• Type up and distribute submittals and transmittals for jobs, as necessary.
• Complete bid forms, customer proposals, and new customer safety forms and pre-qualifiers.
• Complete and submit material requisition requests and assist with material return process/paperwork.
• Periodically cover the front desk during absences (one of a handful of positions on a rotating schedule for this purpose).
• Support and maintain a safe and Lean working environment.
• Other duties as assigned.

Summary of Skills, Knowledge and Abilities

• 0 – 6 years of experience in a related role.
• Background in a mechanical contracting environment with knowledge of the industry and applicable terminology.
• Excellent organizational skills with proven ability to handle multiple tasks efficiently.
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Identifies and resolves problems in a timely manner.
• Able to gather and analyze information skillfully.
• Strong communication skills, both verbal and written.
• Excellent customer service skills, with both internal and external customers.
• Highly proficient in Microsoft Word, Excel, Outlook, Project, and Adobe Acrobat.
• Working knowledge of Microsoft PowerPoint and Visio.
• High School Diploma
• Previous experience in construction is preferred but not required.
• Position may require ability to access job sites, including climbing, crawling, and kneeling.
• Typing speed of 50 – 60 wpm