Facilities Coordinator

Job Description

** This Role is a 6 month to 12 month Contract **

The Facilities Coordinator is responsible for coordinating facilities operations, vendor management, workplace services, and space utilization activities within CDW’s office environment. This role works closely with internal stakeholders, building management, vendors, and the Corporate Real Estate team to ensure a safe, efficient, and well-maintained workplace that supports business operations and employee experience.

The successful candidate will bring strong organizational skills, attention to detail, and the ability to manage multiple priorities while collaborating across departments and external partners.

Key Areas of Responsibility

Facilities Operations & Workplace Management

• Coordinate daily facilities operations to ensure CDW’s office environments remain safe, functional, and well maintained.
• Act as a primary point of contact for facilities-related requests, maintenance issues, and workplace support needs.
• Coordinate office moves, reconfigurations, and workspace planning initiatives in collaboration with Corporate Real Estate and business stakeholders.
• Maintain accurate records related to office occupancy, space planning, and facilities operations.
• Assist with the implementation of corporate workplace standards and facilities initiatives across Canadian locations.

Vendor & Service Provider Management

• Coordinate with external service providers including cleaning, maintenance, pest control, security, and building management.
• Support the selection, onboarding, and performance monitoring of facilities vendors.
• Ensure vendors meet contractual obligations and service level agreements (SLAs).
• Track vendor performance and escalate issues as necessary to maintain service quality.
• Manage facilities-related invoices and assist with budget tracking and reporting.

Soft Services Management

• Oversee soft services such as housekeeping, waste management, pest control, and other workplace services.
• Ensure consistent cleanliness, hygiene, and operational standards across all office spaces.
• Coordinate inspections and service reviews to ensure vendors meet established quality standards.
• Develop and support standard operating procedures (SOPs) for facilities services.

Project Coordination

• Support Corporate Real Estate projects including office relocations, renovations, lease renewals, and workspace redesign.
• Coordinate project schedules, timelines, and stakeholder communications.
• Assist with tracking project milestones, budgets, and reporting progress to leadership.
• Collaborate with internal project teams and external contractors during construction and improvement projects.

Space Planning & Reporting

• Maintain space management tools and databases to track occupancy and workspace utilization.
• Assist in preparing quarterly space utilization reports and facilities performance metrics.
• Support data collection and reporting to inform real estate decisions and workplace planning strategies.
• Maintain facilities documentation including floor plans, vendor contracts, and service records.

Health, Safety & Compliance

• Ensure all facility operations comply with local health, safety, and regulatory standards in Canada.
• Support implementation of workplace safety procedures and emergency preparedness plans.
• Coordinate safety inspections, drills, and compliance activities.
• Work with internal teams to maintain a safe and secure workplace environment.

Education and Experience

• Bachelor’s degree in Business Administration, Facilities Management, Real Estate, or a related discipline preferred.
• 2–4 years of experience in facilities coordination, corporate real estate, office operations, or workplace services.
• Experience supporting vendor relationships and coordinating service providers within a corporate environment.
• Exposure to office moves, workspace planning, or facilities projects is considered an asset.

Required Skills & Qualifications

• Strong organizational and project coordination skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills with the ability to collaborate across teams and with external vendors.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and facilities or space management systems.
• Strong analytical and problem-solving abilities with attention to detail.
• Ability to work independently while supporting cross-functional initiatives.
• Demonstrated ability to adapt to changing priorities and business needs.
• Comfortable working in a fast-paced, collaborative corporate environment.

Preferred Qualifications

• Experience working in corporate real estate or facilities management in a multi-site environment.
• Familiarity with space management software or workplace management platforms.
• Knowledge of Canadian workplace safety regulations and facilities standards.
• Experience supporting workplace transformation or office relocation projects.

** Successful candidate will be required to be work from our Etobicoke or Downtown Toronto location 5 days per week **

At CDW, we strive to offer market-competitive total rewards packages to attract and retain talent. As such, we are committed to pay transparency and ensuring fair compensation for all our coworkers. Each of our roles is assigned a salary range that is informed by multiple sources of market data. We determine individual pay within a given range based on a candidate's prior experience, knowledge, skills and abilities. This approach allows us to offer competitive and equitable salaries that reflect the value and responsibilities of each role at CDW. Salaries are based on a 40-hour workweek, and paid on a bi-weekly payroll schedule.  

Pay range: $70,000 - $ 90,000, depending on experience and skill set

Current Opening: This posting reflects a currently available position within our organization for which we are actively recruiting.

CDW is committed to being an AI-fluent organization 

We’re looking for people who bring curiosity, a learner’s mindset, and a willingness to engage with ever-evolving technology and tools. We value adopting AI as a partner, openness to experimentation, and a shared interest in learning together on AI. Our goal is to create a culture where AI enhances—not replaces—human creativity and decision-making. You don’t need to be an expert today; what matters is your readiness to explore, adapt, and grow with us as we integrate AI responsibly and effectively into our work. 

CDW is committed to being an AI-fluent organization

We’re looking for people who bring curiosity, a learner’s mindset, and a willingness to engage with ever-evolving technology and tools. We value adopting AI as a partner, openness to experimentation, and a shared interest in learning together on AI. Our goal is to create a culture where AI enhances—not replaces—human creativity and decision-making. You don’t need to be an expert today; what matters is your readiness to explore, adapt, and grow with us as we integrate AI responsibly and effectively into our work.

Additionally, CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants. During our application process, our goal is to understand your experience, strengths, skills, and qualifications. As an AI forward company, we see AI not just as a tool, but as a catalyst for new ways of thinking, creating, and communicating. We encourage candidates to embrace an AI mindset, one that’s curious, adaptive, and ready to explore what’s possible. We welcome thoughtful use of AI to expand your perspective and elevate how you share your story, while ensuring your application remains rooted in your own background, judgment, and voice.

About Us

CDW is a Fortune 500 technology solutions provider that helps businesses, government, education, and healthcare organizations achieve what’s possible through technology. What makes CDW different isn’t just what we do—it’s how we do it. At CDW we act as one—building trust, speaking candidly, and working together to achieve more. We play to win—focusing on what matters most and delivering for our customers. And we think forward—staying curious, moving fast, and continuously learning. We believe meaningful work happens when people feel supported, heard, and empowered to contribute. That’s why we think of ourselves as coworkers, not just employees—working together to solve complex challenges and deliver real impact for our customers and communities.

 

As a full‑stack, full‑lifecycle technology partner, CDW brings deep expertise, strong relationships, and broad industry knowledge to help turn ideas into outcomes. When you join CDW, you become part of a collaborative environment where your work matters, your growth is supported, and your contributions help shape what’s next.

Together, we deliver the full promise of what technology can do. Together, we Make Amazing Happen.

 

CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.