Billing & Finance Specialist – U.S. Law Firm

RecLatam is seeking an experienced Billing & Finance Specialist to support the financial operations of a U.S.-based law firm. This position is ideal for a finance professional with strong accounting, billing, and financial reporting experience who is comfortable managing day-to-day financial operations while also helping establish efficient financial processes and controls.

The ideal candidate is highly organized, detail-oriented, proficient in QuickBooks Online, and comfortable working independently in a remote environment.

Key Responsibilities

• Manage the firm's billing process, including preparation and review of pre-bills and client invoices.
• Monitor accounts receivable and collections, follow up on outstanding balances, and maintain accurate payment records.
• Track client retainers and ensure accurate application of funds.
• Process and monitor vendor invoices and payments.
• Maintain accurate bookkeeping and perform monthly account and bank reconciliations.
• Manage financial information and transactions within QuickBooks Online.
• Prepare and maintain Profit & Loss Statements, Balance Sheets, Cash Flow Statements, and other financial reports.
• Assist with the preparation and management of the firm's annual budget.
• Develop and maintain rolling cash-flow forecasts to support financial planning.
• Create and improve financial SOPs, workflows, policies, and internal controls.
• Assist with trust/IOLTA account reconciliations and compliance procedures.
• Provide financial and accounting support related to legal transactions and real-estate closings.
• Identify opportunities to improve financial processes through technology, automation, and AI-enabled tools.
• Maintain strict confidentiality regarding client, financial, and firm information.
• Collaborate with attorneys, leadership, and other team members regarding financial and billing matters.

Qualifications

• 5+ years of relevant experience in accounting, finance, bookkeeping, billing, or a related role.
• Advanced proficiency with QuickBooks Online.
• Strong experience with account reconciliations and preparation of financial statements.
• Experience with budgeting, forecasting, and cash-flow management.
• Experience developing or maintaining financial SOPs and internal controls.
• Strong proficiency in Microsoft Excel.
• Excellent written and verbal English communication skills.
• Exceptional attention to detail and ability to work with confidential financial information.
• Ability to work independently and manage multiple priorities in a remote environment.

Preferred Qualifications

• Previous experience supporting a U.S.-based company, professional services organization, or law firm.
• Experience with law firm billing and accounting.
• Familiarity with trust accounting and IOLTA reconciliations.
• Experience with Clio or similar legal practice-management software.
• Experience supporting financial aspects of real-estate transactions or closings.

Schedule

Full-time position requiring approximately 40 hours per week, with availability to overlap with U.S. business hours.

About RecLatam

RecLatam specializes in connecting U.S. law firms with highly qualified professionals throughout Latin America. We are looking for a reliable, experienced professional who can take ownership of key financial processes while supporting the continued growth and operational efficiency of a U.S. legal practice.