Office Manager

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

Office Manager, Georgetown Law Clinical Programs – Georgetown University. The Office Manager serves as the primary administrative point of contact for multiple experiential programs – where law students, faculty, and fellows represent real clients in ongoing litigation, policy, and/or transactional matters. In addition to managing the day-to-day operations of multiple law offices, the Office Manager ensures that our clinics comply with University policies by serving as a liaison between individual clinic personnel and the relevant departments across the University. The Office Manager is also a primary point of contact for external stakeholders and is responsible for fielding and directing inquiries from outside the law school. Finally, the Office Manager has a critical role in supporting the substantive work of the clinics in a role that is similar to a paralegal.

This position supports three programs:

• Health Justice Alliance Law Clinic: a legal clinic where students provide direct legal representation to patients at community-based health clinics that serve children and families in a variety of areas of poverty law, such as education, housing, and access to public benefits and health insurance. 

• Racial Equity in Education Law and Policy Clinic: Georgetown Law’s newest clinic in which student engage in policy and legislative advocacy on behalf of nonprofit organizations to advance racial equity in education in the District of Columbia and nationally.

• Street Law: an experiential practicum program in which law students teach a semester-long elective course in practical law to students in public and charter high schools throughout the District of Columbia or to juvenile and adult learners who are under court order probation, or who are in rehabilitation facilities or transitional housing.

Additional duties include, but are not limited to:

• Office Operations & Teaching Support: Manage daily clinic office operations, facilities, and communications while supporting student/fellow recruitment and event logistics.

• Paralegal & Casework Administration: Oversee client files and electronic court filings while managing data intake within the Legal Server case management system.

• Financial Management & Travel: Handle supply procurement, credit card reconciliations, and travel arrangements while monitoring compliance with university budget policies.

• Administrative Collaboration & Development: Coordinate across clinical administrative teams to provide coverage, attend joint staff meetings, and participate in professional development opportunities.

Work Interactions

This position reports to the Directors of the Health Justice Alliance Law Clinic, Racial Equity in Education Law and Policy Clinic, and Street Law.

The Office Manager will have significant contact with clinic faculty, fellows, and students – as well as other Georgetown offices. The Office Manager will also coordinate closely with other Office Managers and the clinical program’s central administrative team (including the Assistant Dean, Director, and Program Coordinator). In addition to internal stakeholders, the Office Manager will regularly interact with current and prospective clients, court or agency officials, prospective fellows, and the public.

Requirements and Qualifications

This position requires a high school diploma and 2-4 years of experience required (or equivalent combination of education and work experience). Good working knowledge of PC operation required. Candidates must be familiar with Microsoft Office – including Word, Excel, and Adobe. Experience with Google Suite and working in a remote or hybrid environment is also helpful. Commitment and ability to learn new programs or systems (such as Canvas, Legal Server, and GMS).

The ideal candidate will be highly organized and possess the ability to manage multiple tasks – working both independently and as part of a team to complete assignments for various stakeholders. He or she will proactively support the clinics by identifying issues and (where appropriate) use professional judgment to resolve them or escalate to clinic directors.  The Office Manager role is especially well suited for candidates interested in the law or the role of legal clinics to advance justice. Experience working in a legal office is preferred, but not required.  

Preferred Requirement

College degree (B.A. or B.S.) or the equivalent combination of experience and education.

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Full-time: 40 hours

Pay: $27.51 per hour

Location: 600 New Jersey Avenue NW Washington, DC 20001

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$19.20 - $28.70

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.