- Workplace
- Remote
- Type
- Full-time
- Department
- Administration
- Source
- RecruiterFlow
Description
The snapshot
Staffstream is hiring an Admin & Accounts Assistant for an Australian logistics and delivery business specialising in reliable, customer-centric delivery solutions. The business supports a range of commercial clients and operates in a time-critical, high-volume delivery environment, where clear communication, accuracy, and operational discipline are essential.
Accounts work is the core of this role — keeping the business's finances accurate, up to date, and reconciled — with general administration supporting the wider operations team alongside it. As the business continues to scale, there's also room to help lay the groundwork for more structured processes and documentation. This role suits someone accurate, numbers-focused, and confident owning the accounts function end to end in a remote environment.
What you will actually do
Accounts & bookkeeping
- Manage day-to-day bookkeeping and maintain accurate financial records in Xero.
- Process accounts payable and accounts receivable, including supplier bills and customer invoices.
- Follow up on outstanding payments and manage debtor communications.
- Perform regular bank and account reconciliations.
- Track and record business expenses, ensuring correct coding and categorization.
- Support payroll processing and related record-keeping.
- Assist with BAS preparation, month-end tasks, and financial reporting as required.
Administration & document management
- Provide general administrative support to the operations team.
- Maintain accurate, well-organized records and files across Excel and Google Drive.
- Prepare, format, and update reports, schedules, and handover documents as required.
- Manage day-to-day correspondence and internal document handling.
Process improvement & SOP development
- Document recurring admin and accounts tasks, workflows, and processes.
- Assist in developing and refining standard operating procedures (SOPs).
- Contribute ideas to improve efficiency, reduce errors, and support future scalability.
What you need to bring
- Proven experience as a bookkeeper or in a similar accounts-focused role.
- Hands-on experience with Xero (AP/AR, reconciliations, invoicing, reporting).
- Strong understanding of core bookkeeping principles and processes.
- High attention to detail and accuracy with numbers and financial data.
- Confident using Excel (intermediate) and Google Drive / Google Workspace.
- Proven experience in an administrative or office support capacity.
- Strong organisational skills with the ability to manage competing priorities and deadlines.
- Clear written communication and confident handling of correspondence and documentation.
- Ability to work autonomously and reliably in a remote environment.
- Experience in logistics, courier, transport, or last-mile delivery environments is a genuine plus, but not essential.
- Exposure to Australian payroll and BAS/GST requirements is desirable.
- Experience providing administrative support alongside a finance function is desirable.
The setup
- This role is open to Philippines-based candidates.
- Fully remote, working full Australian business hours.
- Staffstream provides your work-from-home equipment.
What's in it for you
- HMO health cover, with one dependent covered for free.
- Group life insurance.
- Paid leave credits.
- Work-from-home equipment provided.
