Financial Coordinator - Accounts Payable

Description

The Financial Coordinator – Accounts Payable is responsible for all the financial and administrative duties to ensure vendors are paid in a timely manner. This position oversees entering all transactions into the ERP system.

Arkansas Foodbank team members will demonstrate a commitment to our mission and to the fight against hunger in Arkansas. They must have a clear understanding of and ability to articulate the mission and vision of Arkansas Foodbank and a desire to work with diverse populations. Team members must exemplify Arkansas Foodbank values while representing the organization at public, social, and business settings.

Essential Duties and Responsibilities

The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or to equalize peak work periods or otherwise balance the workload. Individuals in this position may occasionally work irregular hours as necessary.

The Financial Coordinator – Accounts Payable will be comfortable learning new technology, as well as an eagerness to utilize Arkansas Foodbank software systems. They will possess strong interpersonal skills, a spirit of collaboration and teamwork, and a commitment to hunger relief.

1. Manage electronic purchase orders.
2. Code invoices to the proper general ledger, department, and project accounts.
3. Prepare invoices, checks and other records, review them for accuracy and ensure payments are made in a timely manner.
4. Manage contractors and vendor database to support reporting and analysis.
5. Provide customer service for vendor inquiries.
6. Complete new vendors applications.
7. Back up to Restricted Funds Coordinator to process remote check deposits.
8. Carry out general office duties, as they apply to the aforementioned areas of responsibility on an as-needed basis, including photocopying, filing, faxing, and preparation and distribution of correspondence.
9. Prepare monthly report of activities.
10. Attend required staff meetings, trainings, and conferences.
11. Represent the Arkansas Foodbank as needed in the community.
12. Perform other job-related duties as deemed necessary or assigned.

Skills, Abilities, and Other Characteristics

· Ability to make independent judgments which have highly significant impacts on the organization.

· Ability to formulate, initiate, and administer policies and procedures for effective fiscal control.

· Ability to communicate effectively in oral and written formats.

· Perform quality work within deadlines with or without direct supervision.

· Ability to muti-task, organize, and prioritize work in order to meet deadlines.

· Interact professionally with other employees and external customers.

· Work effectively as a team contributor on all assignments.

· Work independently while understanding the necessity for communicating and coordinating work efforts with others.

· Carry out general office duties, as they apply to the aforementioned areas of responsibility on an as-needed basis, including photocopying, filing, faxing, and preparation and distribution of correspondence.

Qualifications

The following qualifications are preferred for the candidate or employee, however, other job-related education and/or experience may be substituted for all or part of these basic requirements upon approval of management.

• Associate degree in accounting.
• At least two years’ accounting or financial experience.
• Familiarity with computer operations including Microsoft Office Word and Excel.
• Equivalent combination of education, training, and experience.
• Valid Arkansas driver’s license and proof of insurance required
• Must pass a background check
• Must pass a preemployment drug screening