Assistant Athletic Director of Compliance

This position's responsibilities are to assist the District Director of Athletics and acts as a liaison between schools, the Athletic Office, WIAA and the Metro Athletic Conference. This position works with school staff to deliver and monitor compliance with District guidelines, WIAA and league rules and regulations, and provides support and back-up to the Director of Athletics for the operational and day-to-day management of the Athletic Office. 40% Compliance, Eligibility Monitoring, and Risk Management

• Serves as the District's contact for interscholastic athletics compliance monitoring and operational accountability.
• Reviews existing district policies/procedures and makes recommendations to Director for any revisions based on district or emerging trends, issues or WIAA recommendations Conducts periodic compliance audits of school athletic programs, coaches, athletic directors, and eligibility processes.
• Works in partnership with the Director of Athletics to monitor alleged violations of WIAA regulations, District policies, athlete eligibility requirements, recruiting restrictions, and athletic program procedures.
• In consultation with Director of Athletics, prepares written investigative reports, findings, and recommendations for corrective action to the Director of Athletics.
• Reviews schools’ intake forms, conducts additional non-personnel investigations as necessary, and prepares recommendations for Corrective Action Plans (CAP) to Director for approval and implementation
• Receives and analyzes schools’ transfers packet; forwards to building activity coordinator and Assistant Director, supporting operations as necessary
• Develops and delivers regular compliance training for coaches, Activity Coordinators/Athletic Director, school event staff, and administrators, including review of Emergency Action Plans (EAPs), FinalForms platforms
• Work in collaboration with schools to Investigate alleged violations of WIAA regulations, District policies, athlete eligibility requirements, and athletic program procedures.
• Prepares findings via compliance checklist and provide recommendations for corrective action for the Director of Athletics.
• Maintains records and documentation related to compliance reviews, eligibility determinations, investigations, and corrective actions.
• Monitors trends and emerging issues that may create compliance risks and recommends procedural improvements to the Director of Athletics

20%

• Provides support services to the Director of Athletics in the operation and day-to-day management of office activities.
• Supervises office staff as assigned or in the absence of the Executive Director of Athletics.
• Updates Activity Coordinator/Athletic Director meeting dates and communicates to appropriate Seattle Public School representatives at various meetings.
• Partners with Assistant Director of Operations and School Support to attend bi-monthly site visits to schools to review compliance with building activity coordinator and administrator

10%

• Keeps current on WIAA, League rules and regulations, and District policies and procedures.
• Monitors and applies rules and regulations. 
• Monitors compliance, including Title IX, and responds to requests for information, concerns and complaints.
• Generates eligibility dates for sports seasons.

10%

• Works together with office staff to oversee the preparation and distribution of materials, arrangements, instructional bulletins, league and/or District rules and rule changes.
• Assist with the development of the Athletic office policies and procedures.
• Prepares reports regarding athletic program events and other statistical information as assigned.
• Make recommendations for improvements and changes and incorporate approved changes into operating procedures and written materials.
• Ensure materials are sent out and any changes are communicated to schools within a timely matter.

10%

• Assists with planning and conducts orientation meetings for assigned sports, including meetings with coaches, personnel working at events, officials, seeding/league and other activities related to coordination of sports events.
• Ensure coaches, athletic directors and other necessary parties are prepared for upcoming events and seasons.

10%

• Attend meetings, events and seminars, which may be held during off-shift hours, related to area of assignment.
• Represents SPS athletics whenever required.

OTHER FUNCTIONS:

• May perform related duties consistent with the scope and intent of the position.

RELEVANT COMPETENCIES:
Compliance and Ethical Leadership

• Promotes a culture of integrity, transparency, and accountability in athletics.
• Create a cadence to ensure consistent application of WIAA and District regulations.
• Identifies and mitigates operational and compliance risks before violations occur.
• Holds self and district staff accountable for adherence to established rules and procedures regarding athletics

Functional / Technical skills
Possesses required functional and technical knowledge and skills to do his or her job at a high level of accomplishment; demonstrates active interest and ability to enhance and apply new functional skills.

• Understands the technical aspects of the job and keeps up to date on key technical or functional aspects of the job.
• Applies appropriate technical/functional knowledge to address situations in a timely manner.
• Thinks of ways to apply new developments to improve organizational performance
• Share expertise and skills with others when appropriate.

Organizing
Can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.

• Identifies and prioritize critical activities and tasks to achieve results.
• Ensures that materials and information are prepared to maximize productivity.
• Knows how to get things done both through formal and informal channels.

Managing Relationships
Responds and relates well to people in all positions; is seen as a team player and is cooperative; looks for common ground, and solves problems for the good of all.

• Relates well to all kinds of people inside and outside of the organization.
• Works to create win-win scenarios.
• Shares appropriate information to find common ground.
• Puts own agenda aside in order to achieve organization's goals.

Customer Focus
Commits to meeting the expectations and requirements of internal and external stakeholders; acts with stakeholders in mind; values importance of providing high-quality customer service.

• Makes customers and their needs a primary focus of his or her actions.
• Think ahead and considers the impact of actions both internally and externally.
• Develops trust, credibility and maintains strong relationships with customers.
• Goes the extra mile to satisfy customer needs and expectations.

Priority Setting 
Spends his or her time and the time of others on what's important; can quickly sense what will help or hinder accomplishing a goal. 

• Spends time on what's most important.
• Focuses on the critical few and puts the trivial many aside.
• Ensure that each individual and the department develop goals and a plan that fulfills the organization's mission.

DISTRICT-WIDE CORE COMPETENCIES:
Collaboration
Develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all involved parties.

• Is seen as a team player who encourages efficient and effective collaborations.
• Works skillfully in difficult situations with both internal and external groups.
• Represents his or her own interests while being open-minded to other groups.
• Builds respectful and productive relationships internally and externally.

Getting Results (Action Oriented)
Performs work with energy and drive; values planning but will take quick, decisive action when an opportunity presents itself.

• Demonstrates a strong sense of urgency about solving problems and getting work done.
• Focuses on achieving the goal even in the face of obstacles.
• Assumes responsibility for starting and finishing work with minimal supervision.
• Strives for new levels of performance.

Decision Quality & Problem Solving
Uses analysis, wisdom, experience and logical methods to make good decisions and solve difficult problems with effective solutions; appropriately incorporates multiple inputs to establish shared ownership and effective action.

• Weighs the consequences of options before making a decision.
• Applies appropriate criteria to situations for the purpose of making decisions.
• Displays self-confidence in own judgment.
• Focuses on the facts and solutions instead of opinions and problems.

Integrity
Is widely trusted; is seen as a direct, truthful individual; presents truthful information in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him or herself for personal gain.

• Deals with people and situations in an honest and forthright manner.
• Represents information and data accurately and completely.
• Represents the confidentiality of information and concerns shared by others.
• Takes ownership if a mistake is their own and does not blame others.

Accountability
Holds self and others accountable for measurable, high-quality, timely and cost-effective results; determines objectives, sets priorities and delegates work; accepts responsibility for mistakes; complies with established control systems and rules.

• Takes responsibility and action as if the risks (financial or otherwise) are his or her own.
• Holds individuals and team accountable for their actions and results.
• Initiates action even if outcome is uncertain and is willing to accept the consequences of failure.
• Aligns own activities and priorities to meet broader organizational needs.
• Demonstrates courage and confidence in his or her own ability.

KNOWLEDGE, SKILLS AND ABILITIES:
Recommended Knowledge, Skills, and Abilities 
Knowledge Of

• WIAA Handbook; 
• Athletic compliance management systems and best practices.
• Seattle Public Schools Policies and guidelines
• District organization, policies and procedures
• Locations of schools and athletic facilities
• Event coordination and marketing techniques.

Skill In

• Conducting compliance reviews and audits.
• Investigating non-personnel allegations and documenting findings.
• Reviewing athletic eligibility regulations.
• Developing compliance training programs.
• Analyzing records and identifying areas of risk.
• Using collaborative problem-solving methods; 
• Marketing school and District events; 
• Effective verbal and written communication;
• Coordinating multiple activities simultaneously.

Ability To

• Conduct objective and independent reviews of athletic programs.
• Build systems that ensure districtwide compliance and accountability.
• Communicate difficult compliance determinations professionally and effectively.
• Develop corrective action plans and monitor implementation.
• Communicate with diverse audiences and maintain effective relationships within a multicultural community; 
• Establish teamwork and cooperation; 
• Interpret and apply rules and regulations; 
• Plan and conduct meetings; 
• Organize and coordinate large events involving large numbers of event staff, coaches, students, parents and the general public;
• Act as an agent of the Athletic Department.

Three (3) years of experience working with, directing, or managing athletic programs; five (5) years of experience working with, directing, or managing athletic programs in an urban educational setting preferred; Bachelor's Degree in Athletic, Recreational Administration, Sports Management, Education or a related field; Masters in Sports and Health Sciences or M.Ed. in Educational Leadership preferred; or an equivalent of education and experience.

Any equivalent combination of education, experience and training that provides the relevant knowledge, skills and abilities to perform the work will be considered. 

DESIRED CERTIFICATION & LICENSES:
Valid Washington State Driver's License or evidence of equivalent mobility

CLEARANCES:
Criminal Justice Fingerprint and Background Check