Executive Assistant to the Provost & Chief Academic Officer

Description

Join Us in Transforming Healthcare Education 

At Joyce University, work is more than a job—it's a shared commitment to student success, innovation, and purpose. 

Since 1979, we've been preparing healthcare professionals who strengthen communities and improve lives. Today, we're creating a personalized, student-centered learning experience designed to expand access to healthcare education and help address critical workforce needs across the country. 

We're seeking a highly organized, proactive, and relationship-focused Executive Assistant to the Provost & Chief Academic Officer to serve as a trusted partner within Academic Affairs. This role is ideal for someone who thrives in a fast-paced environment, enjoys bringing structure to complex initiatives, and wants their work to have a meaningful impact on students, faculty, and the future of healthcare education. 

If you're energized by supporting executive leadership, coordinating strategic initiatives, and helping teams move important work forward, we'd love to hear from you. 

The Impact You'll Make 

As Executive Assistant to the Provost, you'll serve as the operational backbone of the Office of Academic Affairs, helping ensure the successful execution of institutional priorities, governance activities, accreditation initiatives, and strategic projects. 

You'll work closely with university leaders, faculty, staff, and external partners to coordinate critical work that supports academic excellence and student success. 

Your contributions will include: 

Executive Partnership 

• Managing the Provost's complex calendar, scheduling priorities, travel, and meeting logistics 
• Preparing executive correspondence, reports, presentations, briefing materials, and communications 
• Serving as a trusted point of contact for the Provost's Office 
• Maintaining confidential information with professionalism, discretion, and integrity 

Academic Affairs Operations 

• Coordinating activities across Academic Affairs, including Nursing, General Education, Curriculum & Instruction, Assessment, Faculty Affairs, Compliance, Clinical Operations, and Student Services 
• Supporting academic calendar management, catalog updates, handbook revisions, and institutional reporting 
• Maintaining project plans, timelines, action logs, and operational dashboards 
• Assisting with policy development, documentation, and process improvement initiatives 

Governance & Strategic Initiatives 

• Supporting governance committees, leadership councils, and executive meetings 
• Coordinating agendas, meeting materials, action items, and follow-up activities 
• Maintaining official records, meeting minutes, and institutional documentation 
• Tracking strategic initiatives and executive decisions through completion 
• Assisting with accreditation activities, self-studies, regulatory reporting, and site visit preparation 

Communication & Relationship Building 

• Coordinating communications across faculty, staff, students, university leadership, and external partners 
• Supporting communication plans for major initiatives and organizational change efforts 
• Building trusted relationships that strengthen collaboration and alignment across the institution 

Why Joyce? 

At Joyce University, every role contributes to student success. 

Our culture is grounded in service, integrity, learning, caring, and excellence. We believe in creating an environment where people feel supported, empowered, and connected to a shared mission. 

Student-Centered Excellence 

We hold high standards while providing the support students need to achieve extraordinary outcomes. 

Integrity & Service 

We do what's right, follow through on commitments, and work collaboratively to solve problems. 

Learning & Innovation 

We continuously improve how we teach, support, and operate to create better experiences and stronger outcomes. 

Caring & Connection 

We build meaningful relationships and create an environment where people feel seen, valued, and supported. 

One Joyce 

We work together across departments and roles to create a seamless experience for students and colleagues alike. 

What's in It for You 

At Joyce University, we invest in the success and well-being of our employees. As part of our team, you'll enjoy: 

• A generous self-directed PTO policy 
• Paid holidays and a 401(k) with employer match 
• Comprehensive medical, dental, and vision insurance 
• Fully paid short-term and long-term disability coverage 
• Professional development opportunities and world-class continuing education assistance 
• A supportive, collaborative team environment where your voice matters 

Requirements

What You'll Bring 

We're looking for someone who combines exceptional organization and execution skills with a genuine commitment to service, collaboration, and continuous improvement. 

Required Qualifications 

• Bachelor's degree or an equivalent combination of education and experience 
• Minimum of five years of progressively responsible executive administrative support experience 
• Experience supporting senior leaders in a complex organizational environment 
• Advanced proficiency with Microsoft Office Suite, Outlook, Teams, Zoom, and project management tools 
• Strong organizational, communication, and prioritization skills 

Preferred Qualifications 

• Experience in higher education, healthcare, or another regulated environment 
• Experience supporting accreditation, governance, board operations, or academic administration 
• Familiarity with CampusNexus, learning management systems, and higher education technology platforms 
• Project management experience 

You'll Thrive in This Role If You: 

• Anticipate needs before they arise 
• Enjoy bringing clarity and organization to complex projects 
• Build strong relationships across diverse teams and stakeholders 
• Communicate with professionalism, confidence, and empathy 
• Balance multiple priorities while maintaining attention to detail 
• Take ownership and follow through on commitments 
• Find satisfaction in helping leaders and teams succeed 

 Location 

• Full-time, exempt position 
• On-campus in Draper, Utah, with remote work considered for highly qualified candidates 

Join Our Mission 

Your work will help support the leaders, faculty, and initiatives that shape the student experience every day. 

At Joyce, your contributions are visible, your expertise is valued, and your work helps create opportunities for future healthcare professionals to succeed. 

Together, we're creating a future where every student—and every team member—can, should, and will succeed.