Administrative Support Specialist (bilingual english/ german)

SWJ Technologie specializes in providing engineering, planning, and project management services across various industries. We are currently seeking a Support Specialist for a client in the automotive industry, specializing in car manufacturing. This role is a contractor position based in Spartanburg, SC that requires onsite presence. If you’re eager to grow your career and make a meaningful impact on exciting projects, we look forward to your application.

PURPOSE: 
The Support Specialist provides advanced administrative and organizational support to a designated department at a manufacturing facility. This role supports daily operations, management activities, budget monitoring, reporting, scheduling, and administrative processes to ensure efficient workflow, accurate documentation, and timely completion of departmental objectives. The position requires discretion when handling confidential information and the ability to manage multiple priorities in a fast-paced environment.

RESPONSIBILITIES:

• Perform and coordinate administrative tasks, including word processing, document preparation, document management, and file maintenance.
• Prepare and coordinate agendas, meeting notices, minutes, and other documentation for regular management meetings.
• Support departmental budget administration, training records, travel arrangements, expense reports, office supplies, and records retention.
• Coordinate management workshops, meetings, and other departmental events.
• Maintain and update departmental web pages and internal information systems.
• Manage time administration activities for management personnel.
• Create purchase orders and process invoices for submission to Accounts Payable.
• Monitor budget variances, forecasting reports, and financial system activities, communicating deviations to the appropriate managers.
• Update departmental target and status tracking systems.
• Schedule and organize meetings, prepare meeting materials, and coordinate video conferences.
• Support management in tracking departmental targets, monitoring progress, and ensuring timely completion of assigned tasks.
• Assist with special projects and other administrative initiatives as required.
• Handle confidential information and documentation with professionalism and discretion.
• Perform additional duties as assigned.

QUALIFICATIONS:

• High School Diploma or GED equivalent required.
• Associate degree preferred.
• Minimum of 3 years of experience in administrative support or related administrative procedures.
• Additional training as required for the assigned responsibilities.
• Valid driver's license may be required, depending on departmental needs.

REQUIRED SKILLS:

• Advanced organizational and presentation skills.
• Strong ability to manage multiple tasks, prioritize competing deadlines, and coordinate several activities simultaneously.
• Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Experience with administrative procedures, document management, meeting coordination, and recordkeeping.
• Strong attention to detail and accuracy in administrative and reporting tasks.
• Ability to handle confidential information appropriately.
• Effective communication and coordination skills.
• Ability to monitor budgets, review reports, and communicate discrepancies or deviations to management.
• Ability to work independently while supporting management priorities and departmental objectives.
• Intermediate German language skills.

PREFERRED SKILLS:

• Advanced SAP knowledge, particularly in purchasing, management administration, finance, and time administration modules.
• Familiarity with enterprise resource planning (ERP) systems and related administrative applications.
• Experience with budget monitoring, forecasting, headcount administration, and organizational processes.
• Familiarity with Microsoft Access, Outtask, and other business applications.
• Experience using office equipment, including printers, plotters, PCs, and video conferencing systems.
• Experience maintaining departmental web pages and coordinating workshops or special projects.

PHYSICAL REQUIREMENTS:

• Work is normally performed in an office, laboratory, manufacturing floor, or machine shop setting where physical work includes, but is not limited to sitting, standing, reaching, kneeling, bending, and lifting up to 25 lbs.
• Must be able to understand and comply with all relevant safety practices.

FLSA STATUS/WORKING SCHEDULE:

• Location: Spartanburg, SC
• Schedule: Full Time
• Assignment Start: January 2027
• Durration: 1 year with the option to extend

DISCLAIMER:
This job description is a high-level overview of general expectations of this position. It is not intended to list every responsibility of the position, nor does it represent an employment contract of any kind.
 

SWJ TECHNOLOGY and all of its subsidiaries (i.e., SWJ MACHINING and ProjectOne US) are Equal Opportunity Employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, disability status, protected veteran status, or any other characteristic protected by law.