Safety Administrator

Position Summary

The EHS & Loss Prevention Administrator supports all EHS & Loss Prevention corporate, field, and location programs and reports to the Director of EHS & Loss Prevention.  The EHS & LP Admin oversees all corporate operations for the EHS & LP Department including financial accounting, 3rd party vendor management, reporting distribution, certificates of insurance and auto ID cards, and safety/hazmat program management.

Essential Tasks

• Administer all financial accounting and document retention for the EHS/LP Department programs, including but not limited to daily management of mail, billing, invoicing, capital requests (CAR’s), and GL coding of expenses.
• Manage 3rd party fire, intrusion, and card access provider and oversee all related processes, reporting, and administration of services.
• Manage and provide Certificates of Insurance (COI) to customers, vendors, and 3rd party management company.
• Manage insurance ID cards with 3rd party management company and provide to FleetPride locations annually and when new vehicles are purchased/leased.
• Recommend and assist in development of updates to training, policies, and procedures as requirements and business processes change.
• Provide support to field EHS & Loss Prevention personnel and location team members.
• Manage the safety inbox and respond appropriately to all inquiries within 48 hours.
• Effectively maintain and update the reporting, training materials, program documentation, and policy/procedure documentation on the safety drive.
• Administer and manage the company safety supply and PPE providers, to include but not limited to Lehigh, Cintas, Aramark, and Unisan.
• Administer and manage the company First Aid and CPR programs, including tracking of HEP-B acceptance and declination forms.
• Partner with data integrity team on all hazmat shipping updates and changes.
• Manage and review Safety Data Sheets (SDS) for all new and existing inventory parts to obtain hazard shipping codes and load SDS sheets into the SDS online tool. 
• Administer creation and documentation of hazard shipping codes in Varsity and NPM systems.
• Manage and produce reporting on the bi-monthly EHS audits, Safety Reports (Field EHS auditing tool), FleetPride Safety Observation Tool, and monthly safety meetings.

Skills

• Bias for Action:  Evaluate, act and communicate in timely manner.
• Decision Making:  Make timely, practical, and effective decisions using facts, data, and logic to support your reasoning.
• Monitoring:  Monitoring/Assessing performance of yourself and other individuals and organizations to make improvements or take corrective action.
• Organization:  Ability to effectively manage duties through planning, time optimization, attention to detail, record keeping, and prioritization.
• Sound Judgment:  Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Conflict Management:  Ability to effectively resolve high stress situations by understanding all sides of a problem and working with others to develop the best solutions
• Communicating:  Deliver information to others in an effective and appropriate manner.
• Active Learning:  Understanding the implication of gathering new information for both current and future problem-solving and decision-making.
• Time Management:  Managing one's own time and the time of others to ensure all goals are met.
• Analysis:  Ability to use reporting and mathematics to identify and solve problems.
• Critical Thinking:  Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Coordination:  Adjusting actions in relation to others’ actions.

Attributes

• Integrity:  Acting with morals and ethics in all circumstances and maintaining utmost confidentiality
• Oral Expression:  The ability to communicate information and ideas in speaking so others will understand.
• Oral Comprehension:  The ability to understand information and ideas presented through spoken words and sentences.
• Written Comprehension:  The ability to understand information and ideas presented in writing.
• Written Expression:  The ability to communicate information and ideas in writing so others will understand.
• Originality:  The ability to come up with new and different ideas about a given topic or situation, or to develop creative ways to solve a problem.

• Complex Problem Solving:  Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Problem Sensitivity: The ability to determine when something is wrong or is likely to go wrong. It involves recognizing there is a problem and resolving it.
• Deductive Reasoning:  The ability to apply general rules to specific problems to produce answers that make sense.
• Inductive Reasoning: The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday.

Atmospheric/Environmental Conditions

The performance of this position may require exposure to the warehouse areas where certain areas may require the use of personal protective equipment such as steel toed shoes and safety glasses. The primary environment is characterized by ambient room temperatures, lighting and traditional office equipment found in a typical office environment.

Qualifications

Education

• Bachelor’s Degree or equivalent.  Related experience may be used in lieu of degree.

Professional Experience/Competencies

• Minimum of 3 years of experience in business operations, retail, safety, hazmat, or loss prevention.
• Experience working with senior leadership (VP and above).
• Knowledge of principles of and best practices of business operations, safety, hazmat, and loss prevention.

Computer Skills

• Advanced knowledge of MS Excel, MS Word, MS PowerPoint

Certifications/Licenses

• Valid drivers’ license with clean driving record

Travel

• Ability to travel 10% of the time is required.

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.