Executive Secretary - THAI Speakers

Responsibilities

• EXECUTIVE SUPPORT
  • Assist CEO in arranging meetings, appointments, and official schedules.
  • Handle travel arrangements, including accommodation, flight bookings, and travel advances or claims.
  • Maintain and update CEO's diary of schedules and appointments.
  • Draft and prepare letters, memos, faxes, and other correspondence as instructed by CEO.
• OFFICE ADMINISTRATION & COMMUNICATION
  • Type and format official documents, letters, memos, and faxes accurately and promptly.
  • Manage all incoming and outgoing correspondence, including mail, emails, and faxes.
  • Make outgoing telephone calls and screen incoming calls or visitors on behalf of CEO.
  • Respond to routine inquiries and ensure proper communication flow.
• RECORD MANAGEMENT
  • Maintain proper records, files, and filing systems for CEO's Office.
  • File and safeguard confidential letters and documents with strict confidentiality.
  • Reorganize and maintain an efficient filing system for easy document retrieval.
• COORDINATION & LIAISON
  • Assist in coordinating Board Meetings and other official meetings, including logistics an documentation.
  • Liaise and coordinate with Government Agencies, Contractors, Operators, and other stakeholders.
  • Arrange appointments and facilitate courtesy visits for CEO.
  • Provide assistance and coordination support to other departments when required.
• GENERAL SUPPORT
  • Perform general office duties such as photocopying, sending faxes, and managing office supplies.
  • Carry out any other duties as assigned by Chief Executive Officer from time to time.

Requirements

• Minimum qualification of Diploma in Secretarial Science or other related fields.
• Minimum 7 years working experience in similar positions reporting to Senior Management position or any other relevant working experience.
• Good communication in English & Thai (verbal and writing)
• Good interpersonal skills.