- Salary
- $23 – $26/hr
- Location
- Santa Fe Springs, CA
- Type
- Full-time
- Department
- Administration
- Experience
- 2+ years
- Education
- Bachelor
- Closing date
- Today
- Source
- ApplyToJob
Description
Key Responsibilities
1. Office Administration & Facilities
1. Office Administration & Facilities
- Manage daily office operations to ensure a clean, organized, safe, and efficient work environment.
- Maintain common areas, including the staff lounge, ensuring they are clean, organized, and stocked with beverages, snacks, and office essentials.
- Coordinate office maintenance, repairs, and facility-related services with vendors as needed.
- Purchase and maintain inventory of office supplies, kitchen supplies, and other workplace essentials.
- Monitor inventory levels and ensure timely replenishment while maintaining cost efficiency.
- Process purchase requests and coordinate with the Finance department for purchasing and expense tracking.
- Maintain relationships with office vendors and service providers.
- Welcome visitors, clients, and vendors in a professional and friendly manner.
- Answer and direct incoming phone calls and general inquiries.
- Prepare and serve beverages or refreshments for visitors and meetings when appropriate.
- Maintain a clean, organized, and welcoming reception area.
- Coordinate business travel arrangements, including airfare, hotel accommodations, rental cars, and travel itineraries.
- Arrange travel logistics for employees, executives, and visiting guests.
- Ensure all travel bookings comply with company policies and budget guidelines.
- Provide administrative support to executives and team members, including calendar management, meeting coordination, and scheduling.
- Prepare, edit, format, and distribute reports, presentations, correspondence, and other business documents.
- Assist with meeting preparation, including room reservations, materials, and refreshments.
- Plan and coordinate internal meetings, company events, training sessions, and employee activities.
- Manage event logistics, including venue setup, catering, materials, and vendor coordination.
- Ensure effective communication and timely follow-up before and after events.
- Maintain organized physical and electronic filing systems.
- Ensure company records are accurate, up to date, and securely maintained.
- Support document retention and confidentiality requirements.
- Maintain confidentiality when handling sensitive company and employee information.
- Ensure office operations comply with company policies and administrative procedures.
- Support compliance with applicable legal and regulatory requirements.
- Assist with new hire onboarding by preparing onboarding materials, setting up workstations, coordinating orientation schedules, and processing required documentation.
- Maintain employee records and HR files.
- Provide general administrative support for HR initiatives and employee programs.
- High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
- 2+ years of experience in an administrative, office management, or similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational, multitasking, and time management skills.
- Strong verbal and written communication skills.
- Professional demeanor with excellent customer service and interpersonal skills.
- Ability to work independently while collaborating effectively with cross-functional teams.
- Experience with ERP systems, office management software, or scheduling tools.
- Basic knowledge of budgeting, purchasing, and expense tracking.
- Experience coordinating travel arrangements and corporate events.
- Bilingual (English/Korean)
Skills
ExcelComplianceCustomer ServiceERP
