Facilities Supervisor

JOB POSTING

FACILITIES SUPERVISOR

Full-Time|Non-Exempt

Reports to: Assistant Director of Building Operations

 

Primary Duties & Responsibilities:

1. Directly supervise, train, and maintain scheduling for Facilities Assistants (3); assist with the supervision of volunteers.
2. Plan, coordinate, schedule and supervise the maintenance, repairs and cleaning of the facility components of structural, grounds keeping, janitorial, mechanical, utilities and equipment; execute day-to-day support of building, program and staff needs. Conduct regular inspections of all areas of building, grounds and equipment to identify maintenance needs and potential security and safety issues and report concerns to Assistant Director.
3. Assist in overseeing and coordinating vendors, contracted work and various projects; maintain cleanliness and perform minor repairs inside/outside of the building; coordinate recycling, materials handling and procurement.
4. Coordinate set-up/take-down/basic IT troubleshooting of meeting rooms and A/V equipment (i.e. laptops, projector, screen, microphones, etc.) for various in-house and public programs.
5. Compose monthly department reports for the Library Board of Trustees. Oversee completion and filing of building documentation, including, but not limited to, paperwork required by the City of Novi, elevator licenses, Safety Data Sheets, building maps, etc.
6. Co-Chair staff Safety Committee (review safety/emergency procedures and manual annually, set-up annual drills, conduct staff safety training when needed); enforce Library policies relevant to public use; maintain security during open hours and for before/after hour events; respond to emergencies and provide support, as needed; act quickly, exercising good judgment.

Other Duties & Responsibilities:

1. Use Library vehicle to run various errands; assist in tracking vehicle maintenance.
2. Follow detailed instructions, work independently without close supervision and assume responsibility.
3. Maintain flexibility in work schedule to accommodate events held outside of normal Library hours, changing department staffing coverage requirements and make up of hours due to Library closures. Respond to after-hours requests regarding building-related issues and coordinate appropriate resolution.
4. Communicate effectively with patrons, co-workers and professional colleagues.
5. Work positively and collaboratively across departments to accomplish departmental and Library goals.
6. Foster and promote diversity, equity and inclusion in the workplace and the community.
7. Adapt and respond to multiple priorities, interruptions and demands; resolve problem situations in a positive manner.
8. Seek professional continuing education, both organized and casual, with a commitment to keeping services current and appropriate for patrons.
9. Perform other duties as assigned.

Job Qualifications:

1. Associate's degree in building management or related field.
2. Minimum of three (3) years of experience overseeing building systems.
3. One (1) year supervisory experience required.
4. Knowledge of MIOSHA standards and workplace safety protocols.
5. Experience with irrigation systems, HVAC and boiler systems preferred.
6. Certification in electrical, plumbing or carpentry preferred.
7. Proficient in MS Office, Google Workspace, internet browsers and other computer related technologies. Experience with help ticketing systems and room reservation software preferred.
8. Excellent verbal, written and interpersonal communication skills.
9. Dedication to public service and providing excellent customer service.
10. Strong organizational skills and attention to detail; ability to organize work, set priorities and manage projects to completion.
11. Enthusiastic, positive, friendly, self-motivated, creative and approachable.
12. Strong obligation to confidentiality.
13. Ability to speak multiple languages helpful.
14. May require a valid Michigan driver's license based on assignment.

Working Environment:

1. May be required to: sit, stand, bend, stoop, crouch, reach, kneel and/or walk for extended periods of time; carry books, boxes of books or objects weighing up to 50 pounds; push or pull wheeled carts with a total weight of up to 500 pounds; operate assigned equipment; pick up litter; spread ice melt; use the telephone, keyboard, computer mouse.
2. Ability to climb ladder heights up to 35 feet and use indoor/outdoor power tools and equipment.
3. Ability to work outdoors for prolonged periods of time in all weather conditions and in environments that may involve noise, electricity, dust, debris and chemicals.
4. Evening, weekend and some holiday hours are required.
5. This position requires the employee to be on site at the Library and does not offer any remote work opportunities.

This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. This is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified. The employee must be able to perform the essential functions of the job satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent due hardship.

 

Hours: This is a year-round, full time position at 40 hours per week. Candidates must be available to work a flexible schedule, including evenings, weekends (Saturdays and Sundays), and holidays as needed to meet business and operational requirements.

Hourly Rate: Starting at $20.33 per hour with the possibility of a higher starting rate based on relevant experience and qualifications.

Benefits: This position offers medical, dental and life insurance, as well as a retirement plan and time benefits. The retirement plan is a Defined Contribution plan, with employees contributing 3% and the City of Novi contributing 9%. Time benefits are earned beginning on the date of hire and include personal business time (24 hours, bi-annually), sick time (8 hours per month), vacation time (7 hours per month to start, increasing based on years of service) and paid Holidays.

Application Deadline: Tuesday, November 10, 2026 at 5pm

Application Details:

• Only complete application packets (including a cover letter, resume and Novi Public Library application) will be considered. Incomplete application packets will not be reviewed.
• NPL applications available at https://novilibrary.applicantpro.com/jobs/
• Employment offer dependent on results of a physical/drug screen and a background check
• Submit online or send to:

Kristen Sullivan, HR Specialist, Novi Public Library

45255 W. Ten Mile Rd.

Novi, MI 48375

[email protected]

Employment offer dependent on results of a physical and background check.