Administrative Assistant/Receptionist

O’Hagan Meyer is seeking to hire a full-time Receptionist/Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The receptionist will work collaboratively with attorneys and staff of the firm. 1-2 years of office experience is preferred. Recent College Grads are encouraged to apply.

Duties & Responsibilities:

•        Greeting Clients and Visitors

•        Operating multi line phone system including transferring calls and forwarding voicemails

•        Scheduling and confirming appointments

•        Maintain firm conference room schedule and calendar

•        Assist attorneys and staff with office administrative tasks which may include court filings, internal file maintenance, calendaring due dates and other matter-related tasks as assigned

•        Scanning and distributing incoming mail and deliveries daily

•        Mailing documents via USPS, USPS Certified, UPS, and FedEx

•        Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings

•        Keeping reception area clean, organized and presentable for guests

•        Assist with maintaining office supply inventory and replenishing office supplies

•        Other projects and tasks as assigned