Licensing Assistant

The Licensing Assistant will be responsible for supporting the Licensing Manager in the maintenance and renewal of business and operational licenses for Topgolf venues and other business lines where necessary, while ensuring compliance with federal, state, and local regulations and ordinances. Position will work with regulatory agencies, government officials, external consultants and internal departments to help ensure the company’s compliance with all federal, state and local authorities regarding licensing and permitting.

Job Responsibilities

• Assist with obtaining, maintaining and renewing licenses: Collect relevant information from internal departments, prepare applications, obtain license fee payments, and prepare mailings.(50%)
• Utilize licensing software: File licensing applications and renewals, track progress, and provide status reports to Licensing Manager.(20%)
• Plan and coordinate timely license and permit renewals: Anticipate renewals, receive licenses, follow-up for renewal applications, complete and file applications.(20%)
• Manage Music Licensing companies: Work with Ops, Marketing, and Partnerships on DJs and Live Music needs, complete annual reporting and invoicing.(10%)

Critical Skills & Experience Requirements

• Strong organizational skills
• Excellent interpersonal skills
• Ability to use independent judgment to resolve a variety of issues, both over the phone and in writing
• High level of integrity to handle confidential and highly sensitive information
• Willingness to support multiple team members and handle a variety of tasks
• Strong working knowledge of Microsoft Office (Word, Excel, Outlook)
• Bachelor’s Degree or equivalent work experience (Required)
• 3+ years of administrative support or similar professional experience (Preferred)

BENEFITS

Free Play & 1/2 price food! Health, dental, vision, 401(k) team member match, free mental well-being platform – and that’s just for starters for those who qualify. View team member benefits here.

ADA
The above statements cover what are generally believed to be principal and essential functions of the job. Specific circumstances may allow or require some incumbents assigned to the job to perform a different combination of duties.
 
EEO Statement
Topgolf is a global sports and entertainment community and is committed to equal opportunity and is firmly committed to preventing discrimination and harassment, including sexual misconduct, based on legally protected diversity characteristics (such as race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family status, citizenship, genetic information and veteran status) in its application and hiring processes and in its employment decisions.  As an affirmative action employer, Topgolf also takes steps to prevent retaliation and to create a respectful, equitable and inclusive environment for our Guests, Associates, business partners, vendors, and the communities we serve.
 
Topgolf is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, veteran status, genetics or any other category protected under applicable law.
 
Topgolf Entertainment Group does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website, employees or Human Resources. Topgolf will not pay fees for unsolicited agency resumes and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Topgolf Entertainment Group and will be processed accordingly without fee.
 
Topgolf participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.