Contracts Administrator

We are working with an established company in the architecture, engineering, and construction (A/E/C) industry seeking an experienced Contracts Administrator to join its legal department in Springfield, Massachusetts.

This is an excellent opportunity for a detail-oriented professional with experience in contract administration, legal operations, or paralegal work who enjoys taking ownership of processes and working closely with internal business teams, vendors, subcontractors, and insurance professionals.

The Contracts Administrator will support the full contract lifecycle, from review and negotiation through execution and ongoing administration, while also assisting with insurance documentation and contractual risk management.

Key Responsibilities:

Contract Administration

• Support the full contract lifecycle, including coordinating and tracking contract reviews and negotiations
• Prepare and administer agreements with owners, subcontractors, consultants, and vendors, as well as NDAs and amendments
• Coordinate approvals, signatures, and contract execution
• Maintain contract databases, files, templates, and related documentation
• Help ensure compliance with internal contracting policies and procedures
• Respond to contract-related questions from project teams
• Assist with audits, compliance reviews, reporting, and process improvements

Insurance & Risk Management Support

• Request, review, and track certificates of insurance (COIs) to ensure contractual requirements are satisfied
• Coordinate with insurance brokers regarding coverage, limits, endorsements, and expiration dates
• Work with vendors and subcontractors to resolve missing or noncompliant insurance documentation
• Maintain insurance tracking systems and documentation
• Support vendor pre-qualification and contract and insurance compliance
• Maintain legal and risk-management resources on the department's SharePoint site

Ideal Candidate

• At least 3 years of experience in contract administration, legal operations, or a related role
• Associate's or Bachelor's degree in Business Administration, Legal Studies, Finance, or a related field, or equivalent professional experience
• Strong organizational skills and exceptional attention to detail
• Ability to independently manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Proficiency with Microsoft Word, Excel, and Outlook
• Familiarity with AI tools
• Sound judgment, professionalism, and the ability to handle confidential information

Preferred, but not required

• Experience within the construction, architecture, engineering, or professional services industries
• Paralegal experience and/or a paralegal certificate
• Experience reviewing and tracking COIs or familiarity with commercial insurance, including general liability, workers' compensation, and professional liability coverage

Compensation & Benefits

The anticipated salary range is $75,000–$95,000, with final compensation based on experience, qualifications, and other job-related factors.

The company also offers a comprehensive benefits package that includes medical, dental, vision, life and disability insurance, paid time off, an open vacation policy, bonus opportunities, profit sharing, and retirement benefits.

To be considered, please provide a resume. Cover letters are appreciated but not required. All applications are confidential and NOT shared with employers without the candidate's permission.

Oak Ridge Legal Search and the clients we work with are equal opportunity employers and provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws. If a level of experience is indicated, this is a guideline only and does not preclude applications from candidates with more or less experience.